Job Description

Office Administration & MS365 Software Engineer

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Overview

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We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.


You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.


A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics -- from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.

Key Responsibilities

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Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination. Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners. Support day-to-day office operations to ensure smooth functioning. Maintain accurate records, files, and documentation with confidentiality. Create, develop, and manage the company CRM using Microsoft Dynamics 365. Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents). Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM. Provide training and support to team members on CRM and Microsoft productivity tools. Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership. Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience. Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications. Develop documentation and SOPs for MS365, Dynamics 365, and Power. Platform processes to support consistency and knowledge transfer.

Core Requirements (Must-Haves)

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1-2 years of relevant experience in an administrative role (experience with C-suite support is a plus). High level of proficiency with Microsoft Office Suite (Word, Excel, etc). Strong organisational and problem-solving skills in a fast-paced, startup-style environment. Excellent attention to detail with a focus on data accuracy and integrity. Ability to work independently as well as collaboratively. Strong communication and interpersonal skills. Proactive, flexible, and eager to learn. AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance. Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA. Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.

Qualifications

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Diploma or Bachelor's degree. Microsoft Certifications are advantageous but not mandatory.

Application Process

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Email application (CV and Cover Letter) to: Admin@MyMedVault.Health

Why Join Us?

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At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.