Job Description

Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better(TM).

Summary Requirements:

At Arthrex, we owe our success to our people and processes. An Admin specialist is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Main Objective:

Providing accurate information, addressing inquiries, and responding promptly to requests.
Ensure smooth functioning of office operations by maintaining equipment, managing supplies, and conducting regular preventive maintenance. Enhance workflow efficiency by reviewing and optimizing standard operating procedures, including scheduling, communication protocols, and office layout. Collaborate with internal teams and external partners to streamline processes and accelerate task completion. Support the achievement of organizational objectives by maintaining high standards and promoting best practices across all administrative functions.

Essential Duties and Responsibilities

Office Administrations

Welcome and guide visitors and new employees, ensuring a positive first impression of the organization. Serve as the primary contact for office-related matters including building issues, facilities management, maintenance, and office supplies. Ensure the smooth operation of office equipment by performing preventive maintenance, coordinating repairs, managing inventories, and evaluating new tools and technologies. Manage relationships with office vendors and suppliers, including procurement and service coordination. Monitor and maintain inventory levels by tracking stock, anticipating needs, and placing timely orders. Communicate professionally via phone, email, and mail, including screening calls and messages when necessary. Coordinate logistics for special meetings, company events, and guest visits, including travel and transportation arrangements. Track and maintain records of pantry supplies, office inventory, and associated costs. Collaborate with the Finance team to ensure timely processing and payment of vendor invoices. Maintain accurate records of office assets such as workstations, laptops, mobile devices, and other equipment. Act as the designated Fire Safety Warden and uphold office safety protocols. Manage incoming and outgoing mail and courier services efficiently. Organize and oversee the weekly lunch program, including creative food selection and themed planning. Provide general support to visitors and staff, contributing to a well-organized and welcoming office environment.

Administrative Support

Prepare business visa support letters for employees as and when needed, ensuring accuracy and timely submission. Serve as the appointed Fire Prevention and Safety Administrator, overseeing office safety protocols and compliance. Manage and process all office-related invoices, ensuring timely coordination with the Finance team. Handle all internal communications related to office updates, ensuring clear and consistent messaging across the organization.

Education and Experience:

Minimum N/O-Level education or equivalent. 3-5 years of proven experience in general administrative support. Strong background in facilities and building management. Demonstrated success working in multicultural teams or within multinational corporations (MNCs). Solid understanding of office management systems, tools, and procedures. Experience in overseeing office renovations or improvement projects is a plus. Barista skills are an added advantage.
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Title:

Office Administrator

Location:

Singapore, 03, SG, 138567