Job Description

& Responsibilities:

We are looking for a responsible and detail-oriented

Office Administrator

to manage the day-to-day administrative operations of our office. The ideal candidate will ensure that all office functions run smoothly, supplies are stocked, and facilities are well-maintained.

Key Responsibilities:

Manage daily administrative tasks including answering phones, handling emails, and coordinating incoming/outgoing mail and courier services Order and maintain stock of office supplies, stationery, and pantry items Coordinate pest control services and follow up on scheduled maintenance Handle the renewal of business and office-related licenses (e.g., company registrations, premise permits) Liaise with vendors for the maintenance and servicing of office equipment, including printers and photocopiers Maintain both digital and physical filing systems in an organized manner Coordinate meeting arrangements including room bookings, refreshments, and equipment setup Assist with travel bookings, transport arrangements, and accommodation as needed Greet and assist visitors when necessary; support reception duties Support internal events or meetings, including logistics and administrative assistance Assist in the preparation of reports, presentations, and simple documentation Perform other ad-hoc administrative tasks as assigned

Job Requirements:

Minimum Diploma in Business Administration, Office Management, or a related field preferred At least 1-2 years of relevant experience in office administration Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Good communication and interpersonal abilities Self-motivated, reliable, and able to work independently * Familiarity with office maintenance coordination and vendor management is a plus