Job Description

Space Faculty is Asia\xe2\x80\x99s pioneer in creating opportunities for experimentation, learning and leadership through space.

Through its strategic global network of partners across the private and public sectors, Space Faculty enables organisations and governments to unlock opportunities in the fast-growing space economy by building their talent, R&D and industry development roadmaps.

Developing the STEM 2.0 learning roadmap for youths and professionals; experiments in life sciences in space; working with governments to create their space industry ecosystem are some of the myriad ways that Space Faculty is helping to advance the global space agenda in Asia.

Building the Space Economy for a Better World through Experimentation, Learning and Leadership



Employment Type

Part Time (students 20 years old and above are welcomed to apply) | Hourly Rate: S$12/hour with bonus

Job Purpose

The job purpose of an Operation Executive is to effectively manage and optimize operational processes to ensure the smooth functioning of the organization, maximize efficiency, and contribute to the achievement of business goals

Principal Duties and Responsibilities

Customer Relationship Management

• Manage CRM and database to keep track of correspondences
• Help to track payment, partners entitlements
• Conduct survey through engagements with participants or telemarketing
• Help to prepare material for customers and partners

Logistics Support

• Coordinate all logistical arrangements, including venue selection, transportation, accommodation, and catering, ensuring they align with programme objectives and budgetary constraints.
• Manage the scheduling of programme activities, including meetings, workshops, and training sessions, ensuring optimal allocation of resources and adherence to established timelines.
• Serve as the primary point of contact for external vendors, negotiating contracts, managing relationships, and coordinating their services to ensure seamless program execution.
• Develop and maintain detailed logistical documentation, including event schedules, participant lists, and resource requirements, to facilitate effective communication and coordination.
• Monitor and track program expenses related to logistics, ensuring adherence to budgetary guidelines and making recommendations for cost optimization where possible.
• Coordinate travel arrangements for programme participants, for example booking flights, accommodations, and transportation, and providing necessary information and support.
• Liaise with internal stakeholders, such as programme managers, trainers, and support staff, to ensure smooth coordination and timely delivery of logistical requirements.

Others

• Other activities to support the teams logistics and office requirements, including stocking up pantry and ordering food where required.

Requirements

• Strong sense of responsibility
• Meticulous with an eye for detail
• Must be proficient in MS office, especially powerpoint and excel
• Demonstrated experience in project management, communication, and collaboration skills is a strong plus
• Able to work at least 10 hours a week; negotiable during exam period

Other Job Benefits

• You are likely to meet an astronaut

Application Instructions

Please apply for this position by submitting your text CV using InternSG.
Kindly note that only shortlisted candidates will be notified.

InternSG