Job Description

Key Responsibilities

Administrative Management

Oversee all office operations, ensuring efficiency and compliance with company policies. Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical). Maintain office supplies inventory and place orders for stationery and other essentials. Book flights, hotel accommodations, and other travel arrangements for staff. Coordinate with vendors, service providers, and building management.

Financial & Operational Support

Process invoice payments and ensure timely settlement of intercompany payments. Record payments and receipts accurately in coordination with the finance team. Assist with month-end closing processes, ensuring accurate reporting. Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions. Support internal communications and staff engagement initiatives. Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

Ensure the office environment is clean, safe, and well-maintained. Manage maintenance schedules for office equipment and IT assets. Coordinate workspace allocation and office layout changes.

Other Duties

Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

Diploma or Bachelor's degree in Business Administration, Office Management, or related field. Proven experience as an Office Manager, Administrative Manager, or similar role. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software. * Ability to work independently and handle confidential information with integrity.