Job Description

Powering Positive Change\xe2\x84\xa2

In a world of constant change, the only way to make a meaningful impact is to stay ahead of the curve. That\xe2\x80\x99s why at Maxeon Solar Technologies we\xe2\x80\x99ve been pushing the boundaries of solar innovation every day for 35 years \xe2\x80\x93 from the very edge of outer space to countless rooftops below.

Our highly advanced solar products are powering the fight against climate change in more than 100 countries around the globe. And our brilliant, passionate, and driven team of more than 5,000 people globally are Powering Positive Change\xe2\x84\xa2 every day.

Are you ready to power positive change?

Office Manager

SUMMARY OF ROLE:

We are seeking a dynamic and results-oriented Office Manager to join our team. This role will play an important role in supporting the management of our new Global Headquarters and our R&D Lab Office in Singapore. The Office Manager is responsible for end-to-end office administration and facilities management. This role is required to be on site Monday to Friday. At Maxeon we hold ourselves to a higher standard, we push the boundaries and ultimately, we thrive together.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office Administration

• Oversee daily office administration including but not limited to front desk management, mail and parcel management, stationery and pantry supplies, managing PO/PR, etc.

• Internal point of contact for office wide events (venue preparation, catering, etc)

Facilities Management:

• Co-ordinate and oversee various outsourced vendors for such as cleaning, facilities management in conjunction with Corporate Real Estate: office management including cleaners, IT vendors etc
• Ensuring all visiting customers, vendors, visitors have necessary access to the office and building
• Management of locker access for new hires, leavers, visitors, etc
• Coordinate meeting room preparation for executives, customers, candidates, vendors, and potential partners.
• Engage with landlord on matters as required
• Level 1 EHS support maintaining the Fire wardens list, coordinating building fire evacuation drills

Executive Administrative Support to Executive Leadership Team (ELT):

• Support the day-to-day operations of the assigned ELT leaders, which may include calendar management, and Travel & Expense reporting
• Make travel arrangements which consist of varied international travel that are complex and detailed
• Coordinate and work with other Executive Assistants, in particular, provide back-up cover for the Office Receptionist during periods of absence

RELATED EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

• Degree/Diploma and 5+ years related experience OR equivalent combination of education and years of related experience

• Able to multi-task efficiently and produce quality work in a fast-paced environment
• Ability to manage conflicts independently with maturity and confidence
• Demonstrated strong communication and problem-solving skills with professionalism
• Experience and proven ability to handle sensitive and confidential information with discretion

• Demonstrated ability to take initiative and anticipate needs
• Able to prioritize, track details, and follow-through on assigned work
• Adept as a team player with a positive demeanor
• Outstanding organizational and planning skills, ability to work globally across time zones
• Strong proficiency in MS Office including Word, Excel, PowerPoint and other related databases

• Extensive experience scheduling, setting up and administering global meeting facilities, technologies (Zoom, Microsoft Teams, etc.), telephony, etc.

Safety Compliance

Your safety is our number one priority at Maxeon. All our employees must complete regular workplace safety training and comply with our mandatory safety standards.

Equal Employment Opportunity

It is Maxeon\xe2\x80\x99s policy to provide equal employment opportunity to all applicants and employees. Maxeon will not tolerate unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by national, local, state or federal laws or regulations.

Maxeon Solar Technologies