Job Title: Office Manager/Executive Assistant
Department: Foundation
Job Location: Singapore
Reports To: Managing Director
Position Type: Permanent or Freelance
Workplace Type: Hybrid
COMPANY OVERVIEW
Our client is shaping the future of event experiences, promising to spotlight culture in all its eclectic forms and forming a flexible and inspiring environment for live entertainment, art, cultural events, brand events, food & wine pop-ups, photo shoots and fashion shows. Our client is custom-designed and multi-functional, a blank canvas crafted to host events across the cultural spectrum.
JOB OVERVIEW: Office Manager/Executive Assistant
We\'re on the lookout for an exceptional Office Manager and Executive Assistant to join our team to play a pivotal role in supporting the day-to-day operations of our client. If you\'re experienced at managing details and someone who can truly "own it" when it comes to taking the lead for our office admin and ops, we would love to connect with you.
KEY RESPONSIBILITIES
Ensure smooth daily running of all office administrative functions
Act as a reliable and conscientious office manager & executive assistant to the managing directors and stakeholders
Manage shared calendars for meetings/events remind team members of upcoming project milestones and ensure timely completion
Schedule and coordinate internal and external meetings
Meticulously organise, file and maintain company documents, SOPs and systems
Research, price compare and liaise with suppliers and vendors for services and contracts and present to management
Monitor and respond to emails on behalf of the company
Assist in planning and coordinating company events
Coordinate tech requirements for meetings, presentations, VCs and all company systems
Address and flag any issues or concerns promptly with a solutions-oriented mindset
Be responsible for Google Drive and G-Suite
Project management monitors project timelines and deliverables, ensuring that deadlines are met
Collaborate with the brand team to assist with design projects and produce marketing collateral
Assist with creating engaging marketing materials, including brochures, presentations, and digital content for the company
Stay updated and report on industry trends and sector activities
THE IDEAL CANDIDATE
Tech-savvy, experienced and passionate about enhancing organizational productivity, and efficiencies, and continuously driving improvements
Operational mastery in time management and goal setting
Proactive approach and attitude, taking the initiative to complete tasks with minimal supervision
Must be organised and able to collaborate with cross-functional teams
Have a strategic and growth mindset to take initiative on projects and consistently follow through
Demonstrate strong leadership and interpersonal skills
Confident and self assured capable of leading with new ideas and effectively solving problems
Demonstrated ability to work in a fast-paced environment with tight deadlines
Effectively communicate and collaborate with cross-functional teams
QUALIFICATIONS
Bachelor\'s degree in Marketing, Business, or a related field is preferred but a degree is not essential if you\'re a high-performing outcome focused operator
8+ years of experience
Preferred industry experience in fashion, lifestyle, design, F&B
Deep knowledge of Google Drive and G-Suite is a must
Exceptional organisational and time management skills
Experience working with a start-up is a plus
Strong communication and interpersonal abilities
Strong interest in the hospitality, F&B and events industry
COMPENSATION AND BENEFITS
Competitive basic salary
Bonus structure
Flexible hybrid work arrangement
Unlimited career opportunities and growth potential
Generous annual leave package
Exclusive access to the hottest events in the city!
HOW TO APPLY
Email your CV to . Only shortlisted applicants will be notified.
Accela Recruitment Services Pte Ltd
EA License: 15C7529
EA Personnel No: R22107085
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