Job Description

Job Overview





The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.



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Key Responsibilities





Perform general administrative duties, including filing, data entry, scanning, and document management. Answer and direct phone calls and handle incoming correspondence Manage office supplies inventory; order and restock as necessary. Support scheduling of meetings, appointments, and travel arrangements. Assist with preparation of reports, spreadsheets, and presentations. Maintain and update company databases, records, and contact lists. Assist with invoice processing, expense tracking, and basic bookkeeping tasks. Ensure the office environment is organized, safe, and efficient.
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Qualifications





Diploma or equivalent; additional administrative training or certification preferred. 1-3 years of experience in an office support or administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively across teams. Attention to detail with a proactive problem-solving mindset.
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Preferred Skills





Experience with office management software (e.g., ERP, CRM, or HRIS systems). Familiarity with basic accounting and invoicing processes.
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Working Conditions





Standard office hours, Monday to Friday. * Occasional overtime may be required during peak periods.