Job Description

OVERALL ROLEWhat this job involves: Prioritizing the facilities' needsWorking with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you'll strive for continuous improvement in the process.You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you'll manage supply and service contracts as approved by clients.In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise, and actively participate in reviewing them.Also part of your mandate is to monitor the property's budget. As the person in charge, you'll make sure that there's enough petty cash to support operations. You'll also see to it that vendor invoice processes comply with standards.Going above and beyond expectationsClient satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

• Facilities Management for Nielsen Media

- Achieve the timely and efficient delivery of facility management services to clients in support of their business needs in accordance with the service levels, and key performance indicator requirements.

• General Facilities Operation

-Assist Facility Manager, backup for reception (Unexpected absence - 1 day)

• JDE vendor Management

-Register JLL vendors, Update COI, QBR, SOA, Evidence etc.

• Office Cleaning Management

- General cleaning, carpet cleaning, Chairs cleaning, Pump cleaning, A/C cleaning and Special deep cleaning.
- Schedule check with BU and vendor / invoice & PR

• Key, Personal locker Management
• Facility Related Equipment Management
• Plant Management

- Weekly services for 6 plants
- Regular meeting with supervisor
- Vendor service report / invoice & PR

• Shredding Services Management

- Weekly confidential document shredding service
- Check & sign the report / shredding box maintain (master key)

• Industry Trash Removal Management
• Rental Equipment Management

- Water purifier rental / Invoice & PR

• Parking Lots Management

- Nielsen free parking areas / executive area with car number plate / request user's vehicle registration and information.

• Corrigo

- Follow up all requested WO and communication with client and vendor.

• Purchase Order Management

-Request PO to RE team / Invoice & PR

• Document Management

- Ensure that contract related facilities and administrative are in place.

• Regional Report

- Energy Summary Report, Paper Purchase Cost, Spend Tracker, ADHOC Tracker etc.

• Newcomer Management

- Update facilities information
- Arrange private locker / Welcome email / Guide benefit for family events / Corrigo registrations guide

• Car Rental Management

- Contract work / guide car insurance / list update / Invoice & PR

• Insurance Management

- Contract renewal / Invoice & PR

• Stationary management

- Nielsen purchasing system management (request to purchase from each BU and take the final order) / PR (Invoice, validation and allocation BU) / Nielsen stationary (Inventory, furnishing, quotation and order)

• Family Events Management

- Apply for employee's wreath / arrange all application lists for client and employees monthly / announce the news of death to all employeesSound like you? To apply, you need to be a: Strong knowledge of property operationsPlaying a key role, the ideal candidate holds at least 2 years' experience in facilities management or office administration. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.Solid background in team managementAre you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.QUALIFICATIONS

• At least 2 years' experience in facilities management (general office administration, vendor, transport and procurement management)
• Independent and able to work well under pressure
• Demonstrated ability to manage multiple operational matters on a daily basis
• Strong verbal and written communication skills
• Excellent interpersonal skills and customer service oriented
• Experienced with Microsoft Office
• Must be willing to work at Emerald Ave, Ortigas Center (Wynsum Corporate Plaza)

What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!Job Types: Full-time, PermanentSalary: Php25,000.00 - Php31,000.00 per monthBenefits:

• Additional leave
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Pay raise

Schedule:

• 8 hour shift
• Afternoon shift
• Day shift
• Shift system

Supplemental Pay:

• 13th month salary
• Bonus pay
• Overtime pay
• Performance bonus

Ability to commute/relocate:

• Pasig City: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you willing to work 6 days a week, Mon-Sat (Dayshift)?

Experience:

• Office administration or facilities/workplace coordinator: 2 years (Required)