Job Description

Main Duties:
New Car Registration - Customers:

• Manage sales-related documentation, including contracts, payments and invoices, loan, trade-in, and insurance applications.

• Ensure organized records of vehicle sales, customer information, and relevant documents.

• Correspond with LTA on matters pertaining to new regulations and new car registration.

• Submit information and documents to banks/financial institutions for loan approval and follow up.

• Assist in refund payment.

• Manage COE bidding and vehicle registration.

• Ensure correct rates and charges for PDI, warehouse storage, transportation, handling fee etc.

• Liaise with other departments to ensure compliance with company policies.

New Car Registration - Company and Staff Purchase:

• Compute a CAPEX worksheet with supporting information on the cost of vehicle.

• Liaise with Sales on the homologation status, vehicle availability, add-ons requirement.

• Raise the Request for Approval (RfA) in myServe system.

• Prepare info for issuance of motor insurance.

Used Car Sales - Company Fleet:

• Obtain latest mileage reading, retail price with and without additional options to source for quotes.

• Provide buyers / dealers NRIC / ACRA for Business Partner Due Diligence check.

• Prepare and get signature for Sale and Purchase Agreement, Asset Disposal Form, Tax Invoice, Delivery Order, and vehicle details includes Gain/Loss against Net Book Value data.

• Follow up necessary document and payment from buyers / dealers.

• Co-ordinate with buyers / dealers on the date and time of collection.

• Transfer of vehicle ownership via One Motoring (LTA) website.

• To cancel motor insurance once cars are sold.

Others

• Any ad hoc tasks which may be assigned by immediate superiors or General Manager, Finance & Admin.

Job Requirements:
Diploma in Business Administration or relevant field.
Knowledge of automotive sales processes and regulations.
Proven 2 years of experience as a Sales Administrator or Sales Support Agent.
Proficient in MS Office.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Detail-oriented with an aptitude for problem-solving.
Self-motivated, creative individual
Customer-oriented and patient
Mon to Fri 9am - 6pm

Skills Required