Job Description

About Us

Metalcool Pte Ltd is a precision engineering company providing CNC cutting tools and industrial solutions to manufacturers across Southeast Asia. We are looking for a dependable and proactive

Operations & Admin Executive

to handle delivery planning, invoicing, payment tracking, and office coordination. This role is suited for someone who enjoys organized, independent work with structured responsibilities.

What You'll Do

Plan and Prepare Deliveries

Prepare Delivery Notes (DN) daily based on Sales Order confirmations Check stock availability and completion of manufacturing orders Order stock from supplier if there is a shortfall of goods Apply minimum order policy and arrange delivery via courier or forwarder

Handle Overseas Shipments

Pack goods and prepare export documentation for courier dispatch to overseas customers

Billing & Payment Follow-Up

Generate customer invoices and monthly Statements of Accounts (SOA) Track accounts receivable and follow up with customers on outstanding payments

Internal Coordination

Liaise with Production and Sales departments to track and clarify order statuses

Office Administration

Answer phone calls, attend to visitors, restock office/pantry supplies Maintain proper documentation and filing of records

What We Offer

?

Structured, Stable Work

- SOPs and documentation in place to guide you


?

Ownership & Independence

- Take full charge of your workflow and priorities


?

Supportive Onboarding

- Training, templates, and guidance provided in the first 1-2 months


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Focused Work Environment

- Quiet, office-based setting with minimal distractions

Who We're Looking For

? 1-2 years' experience in office admin, billing/accounts, or logistics support


? Proficient in Microsoft Excel, Outlook, and basic document handling


? Reliable, detail-oriented, and able to manage daily work independently


? Able to communicate in both English and Mandarin (spoken & written)