Job Description

JOB OBJECTIVE: To provide assistance to the Brand Managers, Sr. Operations Manager and Area Managers in supervising all the administrative and operational concerns of all stores.MAJOR RESPONSIBILITIES: OPERATIONS

• To receive and acknowledge all incoming documents that is addressed to Operations Department
• To perform clerical functions, sort and route all incoming files and the documents signed by the Area Manager and Operations Manager to its respective department or stores
• To accept calls from the stores and does necessary coordination in relation to opening the stores due to late keyholders, warehouse authorization, construction and maintenance concerns, etc.
• To email, photocopy, and/or fax important memos and documents such as opcom meetings, product training, and others
• To calls stores for necessary coordination, such as change of quota, operations related concerns, or upon request of the Area Managers and Operations Manager
• Responsible for filing and safekeeping of store inventory losses reports for the clearance of separated employees
• Handles the timecards and overtime forms with a summary of all stores, Area Managers, and Operations managers for submission to payroll.
• To forward TDF, warehouse authorization form, job requests, Meralco, and phone bills to the Area Managers and Operations managers for their approval
• To receive and process customer returns for evaluation of Merchandising officers and ensure prompt feedback was given to the stores

• To forwarding performance appraisals, filed leave's and the like of the store employees to the Area Managers and Operations Manager for their approval
• To coordinate with the Construction Department on the schedule of construction and maintenance works for the approval of Area Managers and Operations Manager
• To coordinate with the IT Department for the monthly sales report for the information of the Area Managers and Operations Manager
• To check and answer emails for the Department, for concerns coming from the stores and other
• To collate the attendance report of the stores that reached their monthly target of the previous month and submit the monthly incentive report to the Area Managers, Operations Manager, and General Manager for their approval
• To prepare petty cash replenishment summary of stores and submit a summary report to the Area Managers, Operations Manager, and General Manager for their approval
• To schedule provincial flights, hotel reservations and make necessary cash advance for employees who will conduct official inventory and/or store visits to provincial stores
• To prepare the schedule of mid-year and annual store inventory, with approval of the Area Managers, Operations Manager, and General Manager
• To disseminate a copy of the schedule of inventory to all stores and departments and make letters to all mall administration informing them of the inventory schedule
• To prepare letters to mall administration (bank authorization, pull-out authorization, store renovation, request for satellite, etc.)

ADMIN.

• Ensures that all purchase orders are gathered from departments on time
• Responsible for promptly serving all purchase orders of all end-user
• Diversifies cost-efficient and high-quality sources of materials
• Negotiates deals and terms of payment with suppliers without sacrificing the quality of materials
• Prepares weekly reports and monthly reports of purchasing requisition
• Responsible for liquidation and cash advance of all purchase-related materials
• Maintains the inventory of all office supplies, fixtures, and equipment
• Assisting in securing all the necessary store permits for new stores for construction, renewal and renovations
• Performs other duties and responsibilities as may be assigned from time to time

Job Types: Full-time, PermanentSalary: From Php18,000.00 per monthBenefits:

• Employee discount
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary

Expected Start Date: 06/07/2022