Job Description

Country

Singapore

Workplace location

SINGAPORE-TUAS SOUTH AV(SGP)

Employer company

TotalEnergies Marketing Asia-Pacific Middle East Pte Ltd

Domain

Logistics

Location

Singapore

Experience

Minimum 3 years

Candidate Profile

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• Education: Diploma / Degree in Logistics and Supply Chain Management
• Expertise: 5 years relevant working experience in planning / similar Marine lubricant operations
• Knowledge: Singapore Anchorage Locations / Port/Berth/Terminal - Functions/Operations / Shipping with Transport coordination & management
• Language: English / Mandarin will be added advantage
• Skill: Planning, scheduling and Marine deliveries to vessels

Activities

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This position will be based in Tuas Plant.

Order Processing and Delivery Management Daily Activities :

• Base in Tuas Blending Plant Singapore office, ensure all orders for supply to vessels are received with acknowledgement from Lubmarine department and arrange for timely delivery to their customers vessels and also to feedback delivery status in LoT (Lub On Time) portal.
• To ensure that all orders from LoT given to 3rd party contractors are acknowledged and checked daily.
• To ensure that all orders from LoT are executed timely to TC Barges supply schedule.
• To input and cross check customer PO with SAP system (Internal) as to generate Delivery Note (DN)
• To program in the scheduling of Marine chartered steel bulk barges and 3rd party contractors for timely deliveries to vessels in Singapore harbours, OPL (Outer port limit of Singapore).

Finished products\' stock monitoring and replenishment activities :

• To ensure that all delivery orders given to 3rd party contractors are retrieved & returned with vessels signature / stamped by Chief Engineer of the vessels, as to facilitate for billing/invoicing to Lubmarine counterpart, inclusive of the delivery checklist , barge loading report and flow meter ticket.
• To retrieve the original ship receipts from current 3rd party Service Providers and hand over to LM customer service (Order Manager) team for Vessel Stamp endorsement.
• To assist in daily IBC replenishment and 3rd party service provider Stock Inventory daily movement for Tuas plant and 3rd Party service provider warehouse inventory.
• To program in the scheduling of Marine chartered steel bulk barges and 3rd party contractors for timely deliveries to vessels in Singapore harbours, anchorage.
• To arrange the transfer of marine bulk stocks from Tuas Plant to chartered steel bulk barges using SLP jetty
• To plan and replenish the finished goods stocks in the Chartered steel bulk barges at SLP jetty and to co-ordinate with production and planning departments on the bulk loading schedule at SLP Jetty
• To coordinate with shipping agents and check with PSA Port-net for arrival notice of vessels and arrange timely supply to vessels.
• To ensure that all stocks are issued with delivery notes (DN) from the SAP/template light inventory system.

Administration Activities

• To prepare Post Goods issue process after full (DN) document has been received by 3rd party Service Providers in SAP system
• As Delivery Manager to ensure & acknowledge Order managers from LOT (Lube on Time) order system support on all orders coordination & communication
• To ensure to provide support on the scheduled supply arrangements and any inquiry operation - 7 days 24 hours with internal, external customers as well as 3rd Party Service Providers communications, with all urgent matters/ incidents must be responded within certain hours within the regular group chat.
• To save & print out all LOT new/ amendment orders in PDF upon notification from email & update all relevant information (ETA/OM In-Charge) communication via LOT system platform together with LOT user DATA file, commonly located in the shared drive.
• To ensure on all New Orders/Amendment fulfil within lead time by OM in LOT/Email - All credit block/ Pending for Agent Details in LOT order must be closely monitored/released/updated by OM and credit manager to DM promptly before actual Vessel ETA
• To update ETA supply confirmation (SC) in LOT system platform once confirm from Local Agents/ 3rd Party Service Providers data report
• To support as Back-up for Barge / Pack Programming officer when applicable
• To ensure that all stocks inventory transactions at chartered steels bulk barges are maintained accurately in the SAP/ Template Light inventory system.
• To reconcile the stocks on barges with our SAP inventory system monthly
• To prepare daily deliveries schedule report and monthly report of lifting by vessels.

TotalEnergies