Job Description

Context & Environment

• Jobholder to assist in ensuring TTA's accounting and reporting meets the requirements and in compliance with the regulations that it is subjected to

• The role operates in a high-pressure environment with critical deadlines, particularly during month-end, quarter-end, and year-end closing periods

• Collaboration with very diverse international teams locally and stakeholders based abroad

• Access to confidential information

• Complex reporting structures with strict deadlines

Activities
Job Dimension
Responsible for the accounting and reporting of general administrative costs for entities under T&S (TTA and CSSS) in the Singapore office.
Activities
Overhead Accounting & Reporting

• Maintain accurate records of all general administration expenses and ensure timely posting to the general ledger

• Monitor and update cost allocation ratios to ensure proper distribution across business segments and trading books

• Record and justify accruals for general administration costs, conduct periodic reviews and follow-ups with relevant departments

• Prepare regular reports and presentations on overhead expenditures, including variance analysis against budget and historical data

• Investigate and explain significant variances to management

• Support monthly full-set accounts with accurate financial records

Financial Closing and Compliance

• Ensure timely and accurate completion of monthly, quarterly, and annual closings

• Comply with regulatory and accounting standards, including SOX, IFRS/FRS, and local tax regulations

Intercompany Recharges & Reconciliations

• Manage intercompany recharges process, including issuance of invoices and debit/credit notes

• Ensure accuracy and timeliness of intercompany charges across group affiliates

• Reconcile monthly, quarterly, and annual inter-company transactions between the Singapore office and affiliate entities

Tax Compliance

• Prepare tax computations and liaise with tax agents. Handle tax queries and keep abreast of updates/changes in tax regulations

• Provide necessary schedules for Estimated Chargeable Income and final tax filings

• Ensure complete recording of GST and Withholding tax related to general administration expenses

• Prepare and submit quarterly GST returns to the Inland Revenue Authority of Singapore (IRAS)

• Ensure compliance with Global Trader Programme (GTP) requirements in annual tax computations

Budgeting & Forecasting

• Participate in the budgeting process for overhead expenses based on historical trends, market conditions, business objectives, and departmental input

Audit Support

• Support internal and external audits by providing necessary documentation and explanations related to overhead expenses

Regulatory Reporting

• Prepare and submit surveys to government authorities (e.g., Department of Statistics, Enterprise Singapore, Monetary Authority of Singapore) within specified deadlines

Stakeholder Collaboration

• Liaise with internal departments to ensure efficient daily operations

• Communicate with other local and overseas offices for financial reporting collaboration

• Coordinate with external parties such as tax advisors for compliance and advisory matters

Process Improvement & Ad-hoc tasks

• Propose and collaborate on process enhancements with IT and other teams

• Assist in ad hoc financial analysis and special projects as required by management

Candidate Profile
Education and Work Experience

• Bachelor's Degree in Accountancy or Equivalent (Bac + 3) with recognised professional accountancy qualification (e.g., Chartered Accountant or ACCA membership)
• Minimum 2 years of experience managing full-set financial records
• Proficient in MS tools (Power BI, Power Query)
• Knowledge of SQL and Python is a plus
• Strong proficiency in Excel and VBA is essential

Essential Qualities

• Ability to manage stress and multitask in a fast-paced environment
• Meticulous, detail-oriented responsible, efficient
• Team player. Strong communication skills and ability to work independently and collaboratively. Strong command of English language
• Demonstrates a digital mindset and willingness to acquire new digital skills

Additional Information
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

Skills Required