Job Description

About Us

Hayashi is a growing flooring company specializing in high-quality

engineered and composite wood flooring

, serving both

retail

customers and

corporate clients

such as interior designers, architects, and contractors. With a strong reputation for quality and customer service, we are now looking to expand our team with a reliable and detail-oriented

Personal Assistant cum Admin Executive

to support senior management and keep daily operations running smoothly.

Position Overview

The

Personal Assistant cum Admin Executive

will work closely with the Managing Director, providing

executive-level support

, while also handling a variety of

administrative and office coordination tasks

. This role is ideal for someone who is organized, resourceful, and able to manage multiple responsibilities in a dynamic business environment.

Key Responsibilities

#

Executive Support

Assist MD with research on company products and marketing activities Draft emails, letters, and internal communications on behalf of management. Assist in preparing business presentations, reports, and proposals.
#

Administrative & Office Management

Oversee day-to-day administrative tasks including filing, documentation, and correspondence. Maintain office supplies, equipment, and facility needs. Support HR-related functions like payroll, leave tracking, onboarding, and record-keeping. Liaise with vendors, service providers, and building management.
#

Accounting Support

Assist the MD with supplier invoicing and vendor payments Simple accounting duties like CPF payments, rental payments etc.

Requirements

Minimum

2-4 years of experience

in an administrative or executive assistant role. Excellent organizational and time-management skills. Proficient in Microsoft Office (Word, Excel, PowerPoint) or similar G-suite tools Proficient in

English and Chinese

High level of professionalism, confidentiality, and discretion. Able to multitask and work independently in a fast-paced environment.

What We Offer

Competitive salary based on experience. Positive, supportive work culture with opportunities to learn and grow. Exposure to multiple facets of the business, from operations to client interaction. Career advancement opportunities as the company expands.

How to Apply

Send your resume and a short cover letter to

javier@hayashi.sg

, with the subject line:

"Application - Personal Assistant cum Admin Executive"