Job Description

What the role is:The Centre for Strategic Futures (CSF) is a strategic foresight think-tank housed within the Futures Directorate of the Strategy Group in the Prime Minister\'s Office. CSF develops strategic foresight capacity in the government, identifies fresh/alternative perspectives from under-addressed or emerging issues in the medium and long term, translates these perspectives into meaningful policy insights, and sensitises decision-makers in the government to these in order to better position Singapore for a range of plausible futures. As the Personal Assistant (PA), you will provide secretariat and administrative support to the Senior Advisor (CSF) and Director (Futures) to ensure that their schedule proceeds smoothly. SA(CSF) holds a number of external roles beyond CSF, and you will also be responsible for managing his commitments on those fronts.What you will be working on:You will be working in an administrative role and your responsibility comprises the following: a) To manage calendars and phone calls, assist with claims and handle meeting logistics. You will also be coordinating with SA(CSF)\'s PA in the other agency that he is serving. b) To track and manage outstanding tasks. This will require you to prioritise tasks and to follow up with various parties to coordinate the timely submission of work. c) To support the planning and execution of overseas trips. This includes upstream administrative tasks such as seeking approval for travel budgets, preparation of meeting folders and itineraries and booking of meeting venues. You will also have to correspond and work with foreign counterparts to maintain a travel schedule that may cut across several countries and time zones. d) To extract information from the internet for circulation, and manage records of articles and papers. e) To prepare slides using Microsoft office tools such as Powerpoint, based on available information. You will also be part of the Strategy Group\'s support team, where you will be involved in cross-departmental projects.What we are looking for:We are looking for individuals who possess the following competencies: \xe2\x80\xa2 [Thinking Clearly and Making Sound Judgements]: Strong analytical and problem-solving abilities. Able to analyse problems using data and information to determine underlying issues and develop solutions independently. \xe2\x80\xa2 [Working as One Public Service]: Collaborative and receptive to different ideas and ways of working. Able to manage conflicting interests to achieve win-win outcomes. \xe2\x80\xa2 [Working Effectively with Stakeholders]: Able to see things from others\' perspectives and propose solutions to meet stakeholders\' needs. \xe2\x80\xa2 [Improving and Innovating Continuously] Actively participate in efforts to improve work processes and suggest new and better ways of working to achieve objectives.About PMO - Strategy Group:The Strategy Group in the Prime Minister\'s Office drives Whole-of-Government strategic planning, and partners government agencies on policy development. It identifies key priorities and emerging issues over the medium to long term, such as population and climate change; it influences strategic resource allocation; and catalyses new functions and capabilities in order to deliver policies that are in the long-term interest of Singapore.

PMO - Strategy Group