Job Description

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Role purpose

Manage and deliver monthly payroll for all employees across South East Asia ensuring 100% accuracy.

Also required to manage all activities related to individual income tax and to support the Finance team with cost control on insurances, mobile phones and corporate credit cards.

Role tasks and responsibilities

Payroll Management

• Ensure accurate, timely and efficient delivery of payroll for Singapore office
• Ensure management of payroll is compliant with local laws and guidelines
• Ensure all employees are provided with an accurate payslip every month
• Submit CPF before the monthly deadline
• Check that FWL (Foreign Worker Levy) is correctly billed every month
• Ensure timely and accurate submissions for all government related claims such as maternity, paternity, childcare and NSmen claims and etc.
• Management of invoicing for payroll from third party vendors (Employer of Records) *
• Submit training grants and absentee payroll in a timely manner
• Submit MOM survey for the payroll data
• Prepare quarterly survey for Department of Statistics
• Record and keep track of absences such as medical leave and childcare leave
• Record and keep track of annual leave applications for embedded employees
• Manage pension contribution and enquiries for non-local employees
• Work with IT and vendor on payroll system updates
• Resolve queries on payroll from employees
• Manage Interns\' timesheet and payroll
• Manage access for Corp Pass
• Support payroll requests if any from the Group
• Keep updated on MOM/CPF/levy/employment changes and work with the Financial Controller on financial impacts if any
• Support the Financial Controller on payroll budgets and forecasts

Tax Management

• Prepare and check yearly IR8A
• Prepare and submit tax clearance for leavers
• Resolve queries on tax related matters from both employees and relevant authorities

Insurance

• Manage annual WICA renewals and claims
• Check cost distribution for medical insurance premiums
• Responsible for annual survey from Group regarding insurance

Cost Management

• Manage corporate credit cards by reviewing program regularly and managing corporate credit limit distribution
• Monitor individual expenses on corporate credit card and assist with enquiries
• Manage briefing for new corporate credit card holders
• Download credit card expenses to the expense portal for filing purposes
• Download Singtel invoices and check for disputes before payment
• Management of phone contracts and renewal upon expiry and ensuring costs are kept low, maintain a good record of the office and mobile phone lists
• Work with IT on mobile phone updates and manage the inventory of mobile phones

Finance Support

• Raising Purchase Orders in D365 system
• Checking of the employee data in D365 system
• Completing vendor set up forms, questionnaire for customers, new tenders etc
• Liaising with corporate secretary for company filing matters
• Any other ad-hoc assignments

Requirements:

Essential

• Minimum 2 years of experience in payroll and local tax filing. Fresh graduates are welcome to apply.
• Demonstrated understanding and has working knowledge of general payroll practices and local tax legislation

Preferred

• Prior experience in the professional services industry is a plus but not necessary
• Possesses a high level of attention to detail, accuracy and the ability to multitask
• Strong discipline to effectively manage time and resources to meet deadlines
• Excellent interpersonal and communication skills to liaise with all levels of internal stakeholders
• Proficient in Microsoft Office, especially Excel

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