Job Description

One of our MNC clients, operating various branded hotels globally is looking for Personal Assistant / Admin Executive.

JOB RESPONSIBILITIES

As Personal Assistant and an Administrator, you will be responsible for three major tasks.

1. Secretarial duties for the executive during his/her stay in Singapore (Duration: 3-4 months a year)
(e.g., Coordinating schedules for meetings and appointments, making reservations for flights and hotels for business trips, and acting as liaison with internal and external parties, etc.)

2. Accompany executive on business trips to Japan, while making reservations for hotel and restaurant, and provide interpretation during meetings/dinners with Japanese stakeholders.
(Assumed to be once every 2 to 3 months for 2 to 3 weeks)

3. Administrative operations (mainly General Affairs, other jobs may be requested depending on experience)

Reporting line: Chinese Head of PA / Secretary (working at Shanghai Headquarters)
Team size: 3 (Head of PA @ Shanghai / 1 working in Germany / 1 working in Shanghai)
Head counts at Singapore office: Approx. 10

JOB REQUIREMENT

\xe2\x97\x8f Experience in secretarial work at the executive level (Experience as a personal assistant to xxx is also acceptable)
\xe2\x97\x8f Chinese: Business advance level (equivalent to HSK level 6, as all internal personnel with whom you communicate are Chinese and most of members cannot speak other languages)
\xe2\x97\x8f English: Business beginner level (Need to communicate with suppliers and business partners in English during administrative and general affairs work)
\xe2\x97\x8f Japanese: Business intermediate level or higher (JLPT N2 or higher, as there are many Japanese stakeholders to deal with during business trips to Japan)
\xe2\x97\x8f High level of communication skills
\xe2\x97\x8f Proficient in Microsoft Office (Word/Excel/PowerPoint)
\xe2\x97\x8f Obtaining proficient time management and multi-tasking skills
\xe2\x97\x8f Able to travel with executive on overseas business trips

OTHER INFORMATIONS
Working days: Monday - Friday

Working hours: 9:00 a.m. - 6:00 p.m.
Salary Range: SGD 6,000 - 9,000
Bonus: Yes (VB / Max 2 months)
Annual Leave: 7 days for the first year

Medical Leave: 14 days
Other benefits: Reimbursement of transportation fee
Interviews: Twice

Do note that we will only be in touch if your application is shortlisted.

Thank you for your understanding.

JAC Recruitment
1 Raffles Place #42-01, One Raffles Place, Tower 1, Singapore 048616
Tel: 6323 4779 / 6411 0377 Email: jac@jac-recruitment.sg
EA Licence No: 90C3026
EA Personnel: R23117850
EA Personnel Name: Nakamura Yuta

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JAC Recruitment