Job Description

What the role is:
This role will require you to provide high-level administrative support to HTX's senior management. This role requires exceptional organisational and communication skills, as well as the ability to handle sensitive and confidential information with the utmost discretion. The Personal Assistant play a crucial role in ensuring the efficient functioning of the office and supporting the senior management in various administrative tasks.
What you will be working on:

• Maintain and manage the Principals' calendars, including scheduling meetings, appointments, and events. oCoordinate and prioritise meetings and appointments to ensure optimal time management. oEnsure the meeting venue is available, and materials are reay for Principals' prior meetings. oHandle sensitive and confidential information with discretion and professionalism. oOrganise and maintain office files, records, and documents. oArrange and manage Principals' accounts and subscriptions. oArrange and coordinate travel itineraries, including flights, accommodation, and transportation. oAssist the Principals in their administrative claims and travel arrangements. oPerform other administrative/ logistical support duties as required.

What we are looking for:

• At least 5 year(s) of working experience as PA or Secretary to Senior Management oExceptional organisational and time-management skills. oExcellent verbal and written communication skills in English as most correspondences are in English. oProficiency in office software applications (e.g., Microsoft Office Suite). oAbility to work independently and handle multiple tasks simultaneously. oStrong problem-solving abilities and attention to detail. oKnowledge of government protocols and procedures (preferred). oDemonstrates unwavering integrity and loyalty to principals All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure, based on performance. As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment. #LI-ZA1

About Home Team Science and Technology Agency (HTX):
HTX is the world's first Science and Technology agency that integrates a diverse range of scientific and engineering capabilities to innovate and deliver transformative and operationally-ready solutions for homeland security. As a statutory board of the Ministry of Home Affairs and integral to the Home Team, HTX works at the forefront of science and technology to empower Singapore's frontline of security. Our shared mission is to amplify, augment and accelerate the Home Team's advantage and secure Singapore as the safest place on planet earth.

Skills Required