Job Description

We are looking for a Personal Assistant to support our Executives or Director in our company. You will be the one to organize and maintain the executive\xe2\x80\x99s schedule and assist them by performing a variety of administrative tasks. You must be quick professionals with great time-management and multitasking abilities. It is with your diligence and competence in your work that executives can focus on their responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently. Responsibilities

• Maintain executive\xe2\x80\x99s agenda and assist in planning appointments, meetings, conferences etc.
• Attend meetings and compile, transribe and distribute minutes of meetings
• Receive and screen phone calls and redirect them when appropriate
• Handle and distribute all outgoing or incoming correspondence (e-mail, letters, faxex, packages etc.)
• Support executive with data entry
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitoring office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research, compile data and prepare presentations or reports as assigned

Requirements:

• Candidate must possess at least a GCE \'A\' Level or Professional Certificate/NiTEC in Business Studies/Administration or Private Secretariat Certificate or equivalent
• Proficient in Microsoft Office applications
• Efficient, organized and ability to plan ahead and manage/keep track of schedules
• Mature and meticulous
• Pleasant personality with good interpersonal and organizational skills
• Strong command of spoken and written English
• High integrity and reliability in handling confidential information.
• Able to work beyond normal working hours if needed

Job Types: Full-time, Contract, Permanent Salary: $2,200.00 - $3,200.00 per month Benefits:

• Flexible schedule
• Work from home

Schedule:

• Flexible hours
• Monday to Friday