Job Description

Key Responsibilities

Executive & Administrative Support


Provide full-spectrum personal and secretarial assistance to the Director, maintaining discretion and confidentiality. Manage calendar, schedule meetings, and coordinate both internal and external appointments. Prepare presentation materials, reports, and business documents across various ongoing projects. Handle correspondence, minutes of meetings, and ensure timely follow-ups on action items. Manage travel arrangements including flights, accommodations, visas, and itineraries.
Project Coordination


Liaise with internal teams and partners across Singapore, Malaysia, Vietnam, and regional offices on ongoing projects. Track project milestones and deadlines; ensure deliverables are completed in line with business timelines. Support documentation, filing, and administrative processes for joint ventures, proposals, and partnerships. Assist in coordination for events, exhibitions, and investor meetings when required.
Operational & Business Support


Manage ad hoc business matters, procurement coordination, and office administration. Liaise with vendors, suppliers, and corporate partners for operational matters. Handle confidential information with the highest degree of professionalism.
Other Duties


Support Director in personal errands and lifestyle management when necessary. Perform other administrative and coordination duties as assigned.

Requirements

Minimum Diploma with at least 2-3 years' experience in a similar capacity supporting senior management. Strong organizational and multitasking abilities with attention to detail. Excellent communication skills (spoken and written English; Mandarin proficiency a plus). Proficiency in MS Office / Google Workspace; tech-savvy and comfortable with digital tools (WhatsApp Business, Trello, Notion, etc.). Ability to handle confidential matters and adapt quickly to changing priorities. Positive attitude, initiative, and ability to work independently with minimal supervision.
Preferred Attributes


Experience in supporting cross-border or multi-business operations. Familiar with project coordination, travel management, or investor communication. * Able to work flexible hours or travel occasionally with the Director if needed.