Job Description

What the role is:
You will serve as the main point of contact, providing key secretariat and administrative support to senior management. This role requires someone who is resourceful, well-organised, able to manage multiple priorities effectively and engage stakeholders while maintaining high standards of efficiency, confidentiality and professionalism in a fast-paced environment.
What you will be working on:
You will provide key secretariat and administrative support, including the following: - Assist in coordination of meetings such as scheduling, preparation of meeting materials, documents and logistics, and other related duties to ensure that Principal is prepared for the necessary meetings and events. - Manage the Principal's schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments. This includes facilitation of security of guests and media. - Screen phone calls and email requests from Members of the Public to the Principal and redirect them to the relevant parties for their follow-up. Ensure responses are attended to promptly. - Provide support for overseas official trips including co-ordinate travel arrangements and administrative matters.
What we are looking for:

• [Administration Management] Proven relevant experience as a Personal Assistant, or in a similar role supporting senior management; o [Secretariat Support] Able to work independently with good organisational and time-management skills to provide support in secretarial matters relating to assigned principal; o [Stakeholder Management] Work with relevant stakeholders at various levels to obtain relevant inputs and ensure smooth coordination and transition between meetings and appointments; o [Adaptability] Professional and resilient, able to perform under pressure, manage short timelines and adapt to fast-paced environment with shifting priorities quickly.

About Ministry of National Development:
The Ministry of National Development (MND), the lead government agency responsible for land use planning and infrastructure development, aims to transform Singapore into an endearing home and a distinctive global city. At MND, we aspire to create a quality, vibrant and sustainable living environment for our people. We also strive to shape Singapore into a world-class city of knowledge, culture and excellence - one which keeps pace with global challenges and the rising aspirations of Singaporeans. Our Vision: An Endearing Home, A Distinctive Global City MND's vision reflects our growing emphasis not just on physical infrastructure, but also on the softer aspects of creating emotional attachment in our people, the global talents and corporations whom we attract here. At the same time, it articulates MND's goal of building upon Singapore's unique distinguishing characteristics to develop Singapore as a global city of knowledge, culture and excellence. Our Mission: Develop World-Class Infrastructure MND will provide quality physical infrastructure for the nation by working with our partners in the public and private sectors. Create a Vibrant, Resilient and Sustainable Living Environment MND will strive to make Singapore a livelier and more exciting city, and ensure our nation is well-prepared to face the growing uncertainties and complexities. MND will also maintain the quality and resilience of our built and natural environment to ensure high standards of living, and carry out development that meets the needs of the present without compromising that of future generations. Provide Affordable and Accessible Public Housing MND will commit to support Singaporeans' homeownership aspirations and ensure public housing remains affordable and accessible. Build Rooted and Cohesive Communities MND will strive to foster our citizens' attachment and love for our homeland and maintain social cohesiveness in our communities, even as Singapore continues to be an open and globalised society.

Skills Required