Job Description

Responsibilities and Requirements:Publish Budget report (Budget utilization tracking (month-on-month) - (Project budget accountability with Project Manager)
Expense tracking, Expense gaps management, Expense adjustments
Expense validation (planned vs. actual vs. adjusted)
Highlighting discrepancies / over-spends
Risk management (raise, maintain, monitor, and mitigate) for budget
Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
Support for Vendor/Supplier Contracting and e-Memo process
Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) also, define and optimize the timesheet review process.
WSR/Fortnight meeting with Management
Schedule meeting (and manage logistics) as per project governance plan
Schedule pre-consultations with stakeholders prior to meeting (as required)
Status report draft and publication [co-ordinate with respective PM/DM]
Draft, review and publish minutes of meeting post all status report meetings
Consolidate, assign, and track action item (until closure) with respective PIC
SteerCo meeting [RSG Management and Project SteerCo]
Schedule meeting (and manage logistics)
Schedule pre-consultations with stakeholders prior to meeting (as required)
SteerCo deck draft and publication [co-ordinate with respective PM]
Draft, review and publish minutes of meeting post all SteerCo meetings
Consolidate, assign, and track action item (until closure) with respective PIC
Support to PMs
Maintain and track RAIDS register and report [co-ordinate with PMs]
Support for maintenance of stakeholder matrix for the project
Support for maintenance of communication plan
Support for new project initiation activities (project set-up, pre-consultation)
Support program manager for financial planning
Support on the Kessai process draft and submit application
Support PMs on Kessai drawdown process, review, and approval (Kessai Planning and approval managed by Prog. Mgr.)
Action tracking for the project and program activities (TO-DO tracker)
Resource demand management and supply
Manage demand for APH program/project, forecasting and fulfilment
Create and maintenance of resource loading sheet (RLS)
Manage the resource requisition process (i.e. source, set-up interviews)
Management of resource leave management for project resources
Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)

Exasoft Pte Ltd