Job Description

Position title : Preschool Admin
Working Location: Race Course Road (Farrer Park)
Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : Up to $2800 (depends experience)OVERVIEW
The Administration Assistant assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel and procurement.RESPONSIBILITIESADMINISTRATION

• Manage registration and withdrawal of children
• Prepare and collate monthly reports and submissions to Government Agencies and Head Office
• Update and submit children\'s particulars receiving subsidies and CDC Central-Based Financial Assistance Scheme for Childcare (CFAC) approval letter to Accounts Department
• Update centre\' s fact sheet
• Update parents\' particulars
• Draft simple letters and correspondences
• Coordinate & submit staff and children accident insurance claim forms to Head Office for processing
• Maintain and update filing system

FINANCIAL

• Invoicing and collection of fees and other payments
• Banking, verification of fee collection and other payments
• Issuing of receipts
• Disbursement of petty cash expenses
• Preparation of petty cash, fee collection reports
• Ensure completeness of monthly invoices and receipts
• Ensuring that effective and efficient systems and procedures are in place
• Support Financial Year End Audit and Special Audits (Subsidy/ICCP/DSLS etc)

PERSONNEL

• Coordinate training registration and submit to Head Office
• Assist in recruitment related matters as communicated by Head Office
• Update and inform government agencies of staff changes in One@ECDA (along with Principal)
• Manage ECDA CMS

PROCUREMENT

• Submit payment documents for purchases
• Submit monthly provision to suppliers
• Submit quarterly stationery supplies orders to suppliers
• Submit uniform and mattress orders to suppliers
• Maintain inventory for uniform, mattress and stationery

OTHERS

• Ensure that licensing requirements are met at all times (along with Principal)
• Attend to public enquiries and complaints
• Clearing of incoming and outgoing centre mails and emails
• Update centre\' s notice boards
• Liaise with Head Office on matters pertaining to centre maintenance works
• Monitor maintenance of centre equipment (copier machine, computers, telephones)
• Conduct periodic checks of centre to report damages or vandalism
• Attend staff meetings, workshops, conferences, in-service training
• Promote a neat and professional appearance
• Any other duties as and when assigned by the Principal

REQUIREMENTS

• Competent with Microsoft applications (Outlook, Word and Excel)
• Minimum GCE \'O\' Levels
• Preferably prior experience in Preschool / Childcare centre / Student care administration role.

Interested Personal kindly email to :
Lydia Chieng Zhi Yee Reg No: R1988890
The Supreme HR Advisory Pte Ltd EA No: 14C7279Employer questionsYour application will include the following questions:Which of the following statements best describes your right to work in Singapore?What\'s your expected monthly basic salary?Which of the following types of qualifications do you have?How many years\' experience do you have as an Administration Role?Do you have experience in an administration role?How many years\' experience do you have as a Preschool Assistant?Company profileThe Supreme HR Advisory4.6\xc2\xb7Human Resources & Recruitment51-100 employeesHere at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry\'s challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.Here at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry\'s challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.Company informationRegistration No.201426535WEA No.14C7279

The Supreme HR Advisory