Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore\'s AI efforts.

We are seeking a dynamic, self-motivated individual to support our administrative operations, particularly in the areas of procurement.

The successful candidate should possess ability to pay attention to detail, meticulous and strong in communication & interpersonal skills.

Duties & Responsibilities

• Provide timely support to all procurement related queries and request
• Request quotation from vendor
• Liaise closely with University Procuring Entities (UPE) from different pillars within AI Singapore to assist them in all procurement related matters including Small Value Purchase, Simplified Quotation, Invitation to Quote, Direct Contracting & Invitation to Tender
• Provide advice to UPE to make necessary changes prior to submitting to Central Procurement Office
• Handle small value purchases using the University\'s purchasing card (pCard) and perform pCard claims and reporting through NUS\' Concur system.
• Administer quotation and tender processes and review procurement documents as per University Procurement Policy and Procedures
• Liaise with legal counsel, finance and procuring entities for all procurement matters as required
• Vet through all quotations, supporting documentations and justifications
• Provide support for NUS Catalogue and Small Value Purchase\'s PO Issuance on procurement platform
• Provide support for requesting eAOR and QRR on procurement platform for Simplified Quotation
• Support the tender evaluation processes, including any post-tender clarification
• Verify that bids are evaluated fairly, prepare recommendation reports for approval and award the bids in consultation with users
• Work closely with UPE to provide clarifications to NUS Central Procurement Office should there be a need.
• Assist to update UPE and/or when PO is issued. Make sure vendor acknowledge receiving the PO
• Coordinate with UPE for the delivery/Installation/ return of the goods and/or services procured
• Check through the Invoice for payment to ensure the billing entity and payment terms are in line with NUS policies and procedures
• Perform Goods Receipt for Goods/Services delivered
• Submit Invoice for payment
• Filling of the entire procurement process into AISG filing system.

Qualifications

• Bachelor degree
• Some experience in administrative work, preferably in procurement. Fresh or recent graduates will be considered at Executive or Senior Executive level.
• Possess time, task, and resource management skills.
• Able to multi-task
• Possess interpersonal and verbal and written communication skills.
• Excellent proficiency with standard office applications, especially MS Word & MS Excel.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : AI Singapore

Employee Referral Eligible:

Job requisition ID : 19264

National University of Singapore