Job Description

1. Programme Support and Coordination

Provide day-to-day support to the programme teams in the planning, coordination, and implementation of mentoring sessions and activities. Assist in scheduling sessions, liaising with community partners, mentors, and mentees. Manage programme materials, logistics, and follow-up actions.
#

2. Monitoring and Tracking Progress

Maintain up-to-date records of mentor and mentee engagement, attendance, and progress. Support the collation, analysis, and presentation of programme data to inform decision-making. Assist in gathering feedback from mentees/mentors to assess programme effectiveness.
#

3. Finance and Administration

Provide administrative support related to programme budgeting and expenditure. Track and process programme-related expenses, ensuring accuracy and timely submissions. Assist in financial documentation for reporting and auditing purposes.
#

4. Process Improvement

Support the development and refinement of systems and tools to monitor programme implementation and outcomes. Contribute to the streamlining of internal processes to enhance efficiency and quality. Work collaboratively with other team members to document best practices and learnings.

Strategy & Coordination

4. Strategic Planning Support:

Coordinate development and implementation of strategic plans to advance Beautiful People's (BP) mission and vision. Collaborate closely with other team members to ensure alignment with BP's long-term goals. Continuously assess and refine strategies to enhance BP's impact

5. Implementation Coordination:

Coordinate the execution of strategic initiatives across different departments within BP. Monitor progress and provide support to ensure effective implementation of plans. Identify and address any barriers or challenges to successful execution

6. Team Coordination:

Support the team of office staff members. Provide guidance and mentorship to foster professional growth and development. Coordinate weekly team huddles to facilitate communication and collaboration.

7. Communication Streamlining:

Implement efficient communication channels and protocols within the office team. Ensure clear and effective communication of organisational goals and priorities. Facilitate cross-departmental communication to promote teamwork and synergy. Be the main point of contact liaising between Office and Exco/Board.

Requirements:

Programme Coordination Skills: Able to plan, coordinate, and support mentoring sessions and activities with strong logistical and organisational ability. Monitoring & Evaluation: Capable of tracking engagement, maintaining accurate records, analysing data, and gathering feedback to improve programme outcomes. Strategic Thinking & Implementation : Able to support strategic planning, coordinate initiatives across departments, and ensure alignment with organisational goals. Process & Systems Improvement: Proactive in streamlining internal processes, improving efficiency, and documenting best practices. Team Coordination & Leadership : Comfortable guiding team members, facilitating meetings, and fostering professional growth and collaboration. Strong Communication Skills: Effective in internal and external communication, with the ability to liaise across teams and act as the bridge to Exco/Board. * Mission-Driven & Adaptable: Passionate about youth development, aligned with BP's values, and adaptable to dynamic, evolving needs.