Job Description

:Reporting to Lead of Design & Facilities Department, this position requires an individual with systematic and detailed organizing the various documents for the department. This position involves coordinating and providing administration duties to multiple brands within Food Services. Due to the nature of the work, this position sometimes require working after normal office hours to meet datelines.Roles and Responsibilities :

• Maintaining filing system (soft and hard copy)
• Collating and consolidating of all Pre & Post projects documentation involving landlord, authorities, consultants and contractors
• Preparation of Tender Documents
• Consolidation of Tender results
• Preparation of site progress report
• Preparation of weekly Projects presentation
• Coordinating with various departments for sourcing for quotations from contractors / vendors and getting necessary approvals from the respective departments
• Tracking creation of PO with internal stakeholders and external contractors / vendors
• Tracking of Projects progressive payment
• Consolidate and compile Variation Orders (VO) for approval
• Tracking overall Project expenditure
• Assisting Department in relevant administration duties
• Coordinating meetings with internal / external parties

Qualifications:

• Familiar with Google and Microsoft (Excel, Words and Power Point)
• Basic project knowledge will be an advantage
• Ability to work independently and result driven
• Proficient in administrative duties
• Basic knowledge of renovation / project (architectural and M&E) will be an advantage as this position requires dealing with external parties on most aspects of project work

Other Information:

• Work location: 75 Bukit Timah Rd, #04-01 Boon Siew Building, Singapore 229833

About Us:NTUC Enterprise is the holding entity and single largest shareholder of the NTUC Social Enterprises. NTUC Enterprise aims to create a greater social force to do good by harnessing the capabilities of the social enterprises to meet pressing social needs in areas like health and eldercare, childcare, daily essentials, cooked food and financial services. Serving over two million customers, NTUC Enterprise wants to enable and empower all in Singapore to live better and more meaningful lives.Kopitiam, a household name in the F&B sector is the latest addition to our family of NTUC Social Enterprises.

Kopitiam Investment