Job Description

Responsibilities:

• Provides full secretarial and administrative support to the Project Team
• Handles confidential correspondence, files, and documents
• Prepares reports, documents, and presentation/meeting materials as well as minutes taking
• Schedules, organises and coordinates internal and external meetings and appointments
• Prepares necessary documents and instructions to clients, internal stakeholders and subcontractors throughout the project
• Sets up and maintains filing system; organises file archival
• Organises travel arrangements, administers bookings of flights, manages travel visa arrangements and booking of hotels
• Liaises with staff/clients and receives visitors where appropriate
• Handles the maintenance of office equipment, keeps records of office inventory and supplies including stationery to ensure sufficient inventory are available at all times
• Performs general administrative tasks as and when required

Requirements:

• Prior working experience in project management teams would be an added advantage
• Good knowledge of project secretarial duties and office management skills
• Strong administrative and secretarial skill and able to multi-task and prioritize work among multiple stakeholders
• Professional and discreet in handling confidential and sensitive matters
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Good interpersonal and communication skills (both spoken and written)
• Ability to work in fast-paced environment and under pressure
• Meticulous, independent, and organised individual
• Positive work attitude with strong initiatives and a team player

Our Addresses and Working Hours:

Seatrium Limited

Tuas Yard

51 Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Mon - Fri: 7:30am - 4:30pm/ 6:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Education Level:

Diploma

Seatrium