Provides full secretarial and administrative support to the Project Team
Handles confidential correspondence, files, and documents
Prepares reports, documents, and presentation/meeting materials as well as minutes taking
Schedules, organises and coordinates internal and external meetings and appointments
Prepares necessary documents and instructions to clients, internal stakeholders and subcontractors throughout the project
Sets up and maintains filing system; organises file archival
Organises travel arrangements, administers bookings of flights, manages travel visa arrangements and booking of hotels
Liaises with staff/clients and receives visitors where appropriate
Handles the maintenance of office equipment, keeps records of office inventory and supplies including stationery to ensure sufficient inventory are available at all times
Performs general administrative tasks as and when required
Requirements:
Prior working experience in project management teams would be an added advantage
Good knowledge of project secretarial duties and office management skills
Strong administrative and secretarial skill and able to multi-task and prioritize work among multiple stakeholders
Professional and discreet in handling confidential and sensitive matters
Proficient in Microsoft Office (Excel, PowerPoint, Word)
Good interpersonal and communication skills (both spoken and written)
Ability to work in fast-paced environment and under pressure
Meticulous, independent, and organised individual
Positive work attitude with strong initiatives and a team player
Our Addresses and Working Hours:
Seatrium Limited
Tuas Yard
51 Pioneer Sector 1, Singapore 628437
(Islandwide transport provided)
Mon - Fri: 7:30am - 4:30pm/ 6:30pm
Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.
We regret that only shortlisted candidates will be notified.
Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.