Job Description

Job SummaryResponsible in providing administrative and secretarial services for the Building Department, including accepting applications and collecting fees for permits, answering inquiries regarding building and zoning issues, maintaining records, processing office payroll, and invoices, preparing reports and correspondence, scheduling inspections, and overseeing the office.Duties & Responsibilities:

• Provide Administrative Services
• Accepts applications for building permits, collects fees and ensures that forms are properly completed and all necessary documentation is provided prior to submittal to the Property Manager.
• Accepts applications for plumbing, wiring, and gas permits, collects fees and issues permits; assists contractors and homeowners with the process.
• Records all permit fees for Department and verifies turnover of all amounts of money to the Treasurer.
• Processes all invoices for payment, prepares vouchers, and monitors expenditures
• Maintains adequate inventory of office supplies, orders supplies as needed, and processes payment for them.
• Verifies hours worked by office staff, record employee vacation, sick, personal time; processes special payments such as longevity and overtime; prepares weekly payroll
• Responds to inquiries, requests for reports and complaints from internal and external customers.
• Issues occupancy permits for completed buildings upon authorization from inspectors.
• Filing, Maintain electronic and paper records ensuring information is organized and easily accessible
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Handle confidential documents ensuring they remain secure

• Applicant must be willing to relocate at Tagaytay site
• With experience in building administration

• With 2 years or more than work experience

• 8 hour shift

• Building Admin: 2 years (Preferred)