Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• Handle expense approvals and purchase orders and ensure they are inputted into Yardi system accuately and timely
• Process invoices for payments within stipulated timeline
• Handle refunds timely
• Handle all AP invoices/credit notes entries
• Handle all cashbook entries
• Maintain and update financial reports
• Prepare payment vouchers and cheque issuance
• Assist in daily administrative tasks including liaising with vendor.
• Maintain records and supporting documents in accordance with company policies and compliance.

Office Admin & HR

• Ensure smooth operation of essential office support services for the team covering IT equipment & services, ordering of stationery, pantry supplies, etc.
• Negotiate and procure IT support services and prepare relevant contract documentation
• Maintain asset inventory list of office equipment & systems such as servers, computers, laptops, etc.
• Assist in on-boarding of new staff such as assigning phone/computer equipment, staff announcement
• Assist with departure of existing staff such as completion of forms, handover of keys, etc.
• Monitor and maintain staff movement records covering annual leave. medical leave and off-in-lieu
• Update staff contact listing
• Provide support for staff welfare activities
• Act as key liaison between JLL HR and team on HR and PAM related matters

Admin Support to GM

• Maintain proper office filing & archiving system (soft & hard copies)
• Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
• Monitor and track expenses and ensure timely invoice processing by the managers
• Assist to follow up and update SOPs
• Assist to follow up and update JDs and team changes
• Ensure documentation and processes are in line with JLL OMS
• Follow up with managers on Monthly Management reports and ensure submission to the client by stipulated timeline.
• Provide other ad hoc services as and when required.

Location:On-site \xe2\x80\x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle