Job Description

JOB TITLE: PURCHASING EXECUTIVELinks to: Senior Purchasing Executive, Assistant Finance ManagerWHO ARE WE?Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.WHO ARE WE LOOKING FOR?At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.JOB DESCRIPTIONJob-holder is responsible to administer the purchasing activities, and ensure that all purchases are made at the optimal price.ROLE AND RESPONSIBILITIESManage purchase requests from stakeholdersProcess the purchase orders by liaising with suppliers and requestorsProcess GRN (Goods Received Note in SAP system)Track the status of requisitions, contracts and ordersRespond to requestors and/or suppliers pertaining to queries about order status, changes or cancellationsEnsure all purchases are approved within mandated policy and guidelinesReview Purchase Requisition to verify accuracy and specificationsAssist in the sourcing locally and overseas for new goods not supplied by regular principals/suppliersArrange air and sea freight and liaise with forwarders on services and costsEnsure insurance declaration is done for purchasesCheck shipments when they arrive to ensure that orders have been filled correctly and that goods meet specificationsPrepare and maintain purchasing files, reports and price listsLiaison with vendors and ensure supporting documents are accurately provided for vendor creation in the SAP system.Assist the senior purchasing executive with related procurement month-end/year-end closing activities with Accounts Payable.Support school activities when requiredPerform any other duties as assigned by the Reporting Officer/Senior ManagementQUALIFICATIONS AND SKILLSMinimum Diploma qualificationAt least three 2-3 years of relevant purchasing/administration working experienceRequired lifting, moving and pushing of heavy/bulky goods from time to time.Working experience in the education industry is preferredKnowledge of procurement methods and procedures of a centralised purchasing functionKnowledge of the ERP system SAP S4 Hana is preferredPossess good IT skills and knowledge. Proficient in Google Workspace and Microsoft (MS) ApplicationsNexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

Taylor\'s Education Group