Job Description

The Accounting Officer is responsible for the Accounts Payable function in Finance department.

Primary Responsibilities

Management Of Invoices, Accruals And Accounts Payable Ageing

• Ensures accurate coding and posting of invoices into accounting system.
• Ensures adequate and accurate relevant documents such as Purchase Order / Purchase Request, Authority for Expenditures, Banquet Event Order and contracts are attached to the invoices.
• Ensures proper approval by respective department / division heads are obtained on invoices without relevant supporting documents.
• Ensures all payment requisitions are approved by relevant authority i.e. respective Head of Departments, Director of Finance and Business Support and / or General Manager.
• Ensures all laser / manual cheques are posted into the system.
• Ensures electronic payments are made according to approved policies and procedures.
• Ensures journal entries interfaced from Cost Control / Receiving Office are correct.
• Ensures all expenses for the month are posted and necessary accruals made.
• Ensures Accounts Payable aging tally with General Ledger on a monthly basis.
• Updates creditors\xe2\x80\x99 reconciliation to ensure our records tally with creditor\xe2\x80\x99s statement.
• Ensures that all hotel systems and internal controls related to Accounts Payable section are adhered to.
• Monitors forecast vs. actual to ensure departments submit invoices and accruals if services rendered.
• Reviews Senior Account Assistant (Accounts Payable) work to ensure accuracy.
• Ensures the operation procedures are in accordance with PCI-DSS compliances.

Focuses On Colleagues / Guests Experience

• Attends to colleagues queries promptly.
• Consistently offers professional, friendly and engaging service.
• Co-ordinates with various departments to ensure proper documents submission.
• Uses a Heartist\xc2\xae approach \xe2\x80\x93 makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.

Works As Part Of The Finance Team

• Ensures to produce quality work at all time.
• Adheres to all timeline set.
• Builds strong relationship with team members.
• Builds a cohesive working environment and achieves together the financial goal set.
• Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.

Involvement In Wider Job Function Relationships

• Maintains collaborative working relationship with all colleagues.
• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in colleagues\xe2\x80\x99 handbook.
• Understands emergency procedures, health and safety requirements.
• Ensures service standards and individual performance is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Contributes to the hotel\xe2\x80\x99s Corporate Social Responsibility efforts by supporting the Planet 21 program

Candidate Profile

Knowledge and Experience

• Diploma holder or equivalent in hospitality or related field.
• Minimum 2 years work experience in a similar capacity.
• Strong working knowledge of Microsoft Outlook and Microsoft Office.
• Experience in accounting systems (such as SUN System).

Competencies

• Good interpersonal skills with ability to communicate with all levels of colleagues and external suppliers.
• Good presentation and influencing skills.
• Ability to work cohesively with fellow colleagues as part of a team.
• Personal presentation, clean / tidy.
• Flexible and able to embrace and respond to changes effectively.
• Ability to work with minimal supervision and has good initiative under dynamic environment.
• Sense of urgency.

Benefits of Joining Raffles Hotel Singapore

• 5-day Work Week.
• Duty Meals are provided.
• Colleagues\xe2\x80\x99 Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit \xe2\x80\x93 Dental/Optical/Vacation Expenses/Children\xe2\x80\x99s Education.
• Medical and Wellness Benefit.
• Comprehensive Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.
• Holistic Learning and Development Opportunities.

Accor