Job Description

JOB PURPOSE:

To assist Head of HRGA in managing the Bank's day-to-day activities on office facilities and administration.

PRINCIPAL ACCOUNTABILITIES:

Facility Management & Compliance


Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks Liaise with contractors/ vendors on renewal contracts quotations Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform Monthly submission of security access report Premises Security and yearly check of extinguishers and hose reels Yearly update and align new regulations to the SG Branch GA P&P & manual


Office Administration


Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting Custodian of all office keys Central controlled on Memo Request serial number Central contract storage for all contracts signed with external parties Arrangement & renewal of corporate car rental and Season Parking Review & renew General Office Insurance policies Maintain SG Branch Staff Listing Co-ordinates offsite document storage
Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)


Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas


Reception Roles


Handling of all in/out postage, courier services and distribution of letter/newspaper Attending of visitors and prepare drinks Housekeeping of reception and meeting areas Staff on/off boarding activities including creation of internal request, set up work desk, etc PDPA Collection (Vendor/Staff/3rd Party) Submission of monthly postage franking report, maintain sufficient fund and supplies Bi-monthly order of stationery, printing documents and pantry supplies Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops) Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)


Staff Welfare


Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

OTHER ACCOUNTABILITIES:

Others tasks given by Head of HRGA

KEY COMPETENCIES:

Excellent organization skills Good communication skills, written and oral as well as inter-personal skills. Good team player * Role required to attend to Mandarin speaking stakeholders