Job Description

RESPONSIBILITIES:

Oversee day-to-day facility operations, including service requests and coordination with building management and vendors Manage vendor contracts and renewal quotations Administer door access cards, surveillance camera checks, and entry pass platform Submit monthly security access reports Conduct annual checks on premises security equipment (e.g. fire extinguishers, hose reels) Update and align local office policies with compliance standards annually Manage fixed asset inventory and meeting room booking system Safeguard all office keys and maintain centralized contract storage Administer serial numbers for internal memo requests Coordinate document storage and maintain up-to-date staff listing Oversee corporate vehicle rental and season parking arrangements Review and renew office insurance policies Support annual HQ-related orders and seasonal festive needs Manage incoming/outgoing mail and courier services Welcome guests and manage reception/meeting room housekeeping Handle staff onboarding/offboarding logistics Maintain internal PDPA documentation (vendors, staff, third parties) Submit monthly postage reports and manage supplies Coordinate stationery, pantry, and office printing needs File and verify invoices and contracts related to administrative purchases Assist with company events, team-building activities, and staff welfare initiatives Coordinate delivery of congratulatory or condolence items (e.g. baby gifts, wreaths) Other tasks as assigned by the Head of HR/GA

REQUIREMENTS:

Strong organizational and multitasking abilities Effective communication skills, both written and verbal Team player with a proactive attitude Experienced in liaising with Mandarin-speaking stakeholders
Yang Lily, Recruit Avenue Pte. Ltd.


EA License Number: 23C1935 | EA Personnel Number: R1551292