Job Description

Admin Support

Handle day-to-day front desk reception duties Greet walk-in customers & direct them to respective department Handling all telephone calls and messages in a timely and professional manner Handle incoming & outgoing correspondence (including emails, letters/courier) by record down the details. Assist with daily administrative tasks, including filing, data entry, and document management Maintain admin vendors list. (Stationery/ Pantry/Envelopes and etc.) Issue company t-shirts and keep track of its inventory. Issue Safety shoes (from warehouse dept) Issue company access cards for employee onboard Maintain and update locker keys list -

Include both offices- Joo Koon & Jurong Port Road

Order Envelopes, Corporate Note Book/Diary, name cards and etc. Issue IHP medical card to confirm employee Maintain and issue medical chit for PRC workers-

Every 6months

Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area. Coordinate with vendors for office supplies and pantry supplies. Coordinate office events and activities Ensure the office environment is well-maintained and organized Ensure compliance with record-keeping and confidentiality standards Travel to sub office (Jurong Port) once time a week for admin matter Update contact list from time to time Perform other ad hoc duties as assigned.

HR Support:

Register thumbprint for both Main entrance & Rest room access Register Training courses - First Aid course, Safety courses, refresh courses (Backend department), maintain training record

On boarding

- Print relevant forms and prepare Personal file (Green) before employee onboard

Off boarding

- Collect back uniform, safety shoes, access card & keys etc. Manage and monitor leave records (Mc, Urgent Leave)

Requirement

Min. 3 years of relevant Receptionist / Admin working experience Appropriate Appearance and Good manner GCE 'N' or 'O' Level /SPM or equilvalent Familiar with Microsoft Word; Excel; Power Point Team work player and billingual ( Engligh & Chinese)
Job Types: Full-time, Permanent

Pay: $2,500.00 - $2,900.00 per month

Benefits:

Health insurance
Experience:

Clerical experience: 3 years (Preferred)
Work Location: In person