Job Description

Role PurposeTo provide executive level secretarial & administrative support to the Regional Managing Director - SE Asia & Australasia and Global Luxury Director. Maintain high standards of efficiency by being a key point of contact of businesses and operations and all external contacts.Accountabilities\xc2\xb7 Responsible for the efficient and effective running, presentation and coordination of the WG&S Singapore Regional Office. This will include ensuring the office environment is a safe workplace as per health and safety standards and truly represents the premium and professional nature of the WG&S company and brand portfolio\xc2\xb7 Maintains, updates and suggests/make improvements to databases, e- systems, administrative procedures and internal/external communications so as to improve efficiency of operations and ensure that information can be easily accessed, stored and secured as required\xc2\xb7 Maintain the reception area. Greets visitors at reception area following all company procedures. Monitors visitor access and maintain security awareness\xc2\xb7 Provide general office administrative duties which include ensuring all calls/messages are forwarded to the appropriate staff member in a courteous and efficient manner, managing the local mail delivery service, maintaining all meeting room bookings and calling vendors for office facilities maintenance and ordering of employee business cards\xc2\xb7 Ensure knowledge of staff movements in and out of organization\xc2\xb7 Organises travel for the Regional Managing Director - SE Asia & Australasia and Global Luxury Director\xc2\xb7 Maintains appointment diary of the Regional Managing Director - SE Asia & Australasia and Global Luxury Director\xc2\xb7 Any other administrative support as assigned by Manager or requested by the Leaders

Office Secretaries