Job Description

Receptionist
We are seeking a professional and motivated individual to join us as a Receptionist. As the first point of contact for clients, partners, and visitors, you will play a crucial role in creating a positive and welcoming atmosphere that reflects our firm's commitment to excellence and professionalism. The ideal candidate should possess exceptional communication skills, a polished appearance, and the ability to handle a fast-paced environment with poise and efficiency.

Job Function Summary

Managing Front Desk Operations:

Handle incoming calls by directing the calls or by taking messages accurately Maintain a professional and friendly demeanor to our visitors to ensure a positive first impression Booking and set up of conference rooms for calls, meetings, etc. Keep the reception area tidy and presentable and perform regular meeting room checks for quality assurance Ensuring good and swift communication within the team and between departments Making sure all actions are in line with our firm values

Administrative Support:

Order and upkeep firm products such as stationery, printer, consumables Organize and maintain records for invoices, expenses and financial records. Update the Office Floor Plans and prepare offices for international visitors

Facilities Management:

Control and monitor service providers and contractors access to the office premises e.g. courier services Ensure attending contractors onsite have authority to work and have provided the correct health & safety and risk assessment documentation to commence work. Record contractor activities onsite Assisting the department with office moves and other general adhoc projects

Qualifications/Skills Required

Minimum 3-5 years experience in a receptionist or front desk role is preferred, especially within a financial institution or professional setting. Familiarity with hedge funds or the financial industry is a plus Excellent verbal and written communication skills are essential Professional appearance, demeanor, and attitude Strong organizational skills with high attention to detail and ability to prioritize tasks in a fast-paced, high pressure environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. Experience with phone systems, appointment scheduling software EMS, and other office tools are beneficial Experience in purchasing, invoicing & procurement process is a plus * Ability to work well independently and as part of a larger team