Job Description

Receptionist + Commercial Admin12 months renewable contract
US MNC BiopharmaceuticalIn charge of Office front desk:

• Answer incoming general telephone calls;
• Attend to visitors and issue visitor pass, handle all incoming/outgoing mails, arrange local and overseas courier and deliveries;
• Manage office conference rooms: ensure meeting facility function smoothly, maintain meeting rooms clean and tidy, report for maintenance if needed;
• Assist with onsite meeting\'s logistics support eg. order meals and meeting supplies for attendees and arrange seats based on meeting scale;
• Provide general office administrative duties eg. printing, binding, filing, compilation data, maintain office contact and staff list up to date;
• Manage stock of office stationery and pantry supplies;
• Attend to vendor and suppliers for their delivery of services to office and file all service orders.
• Assist Club with drafting internal email communications and coordinate with event registrations when needed.

Act as Commercial Admin Assistant

• Assist Country Commercial Lead for travel booking, calendar management and expenses reimbursement;
• Assist Commercial department for arranging catering services for hospitals and make reservations for events;
• Upload General Service Contracts into Ariba system and retrieve records when needed;
• Assist with purchase process including new vendor creation, raise PO and forward invoice for payment;
• Assist on uploading company news/updates at Singapore Sharepoint;
• Any other ad-hoc duties as assigned by the management.

EA Licence: 08C5248

Peoplebank