Job Description

If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to

The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734

Email: recruit@hci.edu.sg

Only short-listed candidates will be notified

Relief Administration Officer (4 months) Working Arrangement: Officer to be deployed at the following hours and daily rate:

• Mondays to Fridays: 8.00 am to 5.30 pm, inclusive of 1hr lunch break
• $85 per day
• Contract period from 26 June 2023 to 31 October 2023

• To provide general admin services at College Reception
• Attend to counter and phone inquiries

• Good communication skills and the ability to work in a team
• Minimum 1-year experience in a similar role or working experience
• Familiar with Microsoft Office applications and comfortable with using IT systems

• Alert and Aware of all Occurrences within the Assigned premises.
• Foot Patrol and Static post duty as assigned (Guardhouse)
• Securing and Opening of all facilities on the premise
• Perform morning Traffic Control (min. 2 hours per shift)
• Assist to manage Events\xe2\x80\x99 Security matters, Traffic control, and Ground Deployment and Parking
• Enforcing Safety & Security SOPs and Compliance with the ground officers
• Any other Safety & Security related work as required by the Reporting Officer

• Able to work on Rotating shifts including Weekends and Public Holidays
• GCE \xe2\x80\x98O\xe2\x80\x99 level, \'N\' level, A level, ITE or Polytechnic,
• Basic Computer literate
• Security License Holder
• At least 2 years of working experience in the related field is required for this position.
• Physically and Medically Fit for long hours of duty on foot (min. 6 hours per shift)
• A mature, warm, and energetic team worker with a pleasant disposition
• Possess Situational Awareness
• Excellent Customer Service skills.
• Able to communicate with people of different nationalities
• Interest in Security Systems (CCTV system, Access Control system, etc ), Hands-On Troubleshooting, and Maintenance would be advantageous.

• Supervise the performance of the term contractors (facilities maintenance, cleaning, pest control etc.) within the residential facilities
• Assist the school to implement preventive and ad-hoc facilities maintenance and housekeeping programs for all building and M&E installations in compliance with statutory/ authority requirements
• Work with the team to handle complaints, feedbacks and incidents related to facilities maintenance, cleanliness, and pest control
• Provide feedback and assist the school to formulate and renew standard operating procedures for routine and preventive operations relating to facilities maintenance, cleanliness and pest control
• Support the team on apartments\xe2\x80\x99 inspection, defects rectification, assets enhancement, and minor improvement work
• Assist to prepare invitation for quotations and tenders on facilities maintenance and housekeeping matters
• Check and endorse contractors\xe2\x80\x99 claims for payment
• Attend monthly contractors\xe2\x80\x99 meetings and assess contractors\xe2\x80\x99 monthly performance
• Sourcing and collating data in preparation for the annual budgeting of funds for repairs or improvement programs
• Escalate any critical issues for management decisions including handling of complaints and requests
• Supervise fire safety matters and security of the estate
• Providing general administration duties e.g. Duty Boarding Executive, and ability to interact with students, parents, and teachers of various nationalities
• Must be willing to stay-in at Boarding School and be able to perform night shifts during weekdays and/or weekends

• At least a Diploma in Building Services or Civil / Mechanical / Electrical Engineering
• 3 years\xe2\x80\x99 experience in building or facilities management and being hands-on in mitigating facilities issues
• Good written and oral communications skills
• Ability to present and write clear and concise reports/specifications
• Good Interpersonal skills and ability to multi-task and work under pressure
• Familiar with MS Office applications
• Team player