Job Description

UWCSEA Dover has a vacancy for a Relief Alumni Relations Officer (Freelance) from the end of August to December 2025.
The Alumni Relations Officer provides a range of services to support the College's Alumni community; plans and executes on-campus, local and overseas events; manages the growing database which consists of over 12,000 records and generates reports and lists to facilitate the strategic planning, communications and engagement activities; and supports the team's administration needs.
Responsible for maintaining all communications and archive materials related to the alumni function, conducting campus tours for visiting alumni and completing any administrative tasks, including organisation and filing of reports and related standard operating procedures for the same.
Main Responsibilities
The responsibilities of the Alumni Relations Officer covers four main areas as described below. * Alumni Services
Key point of contact for alumni relations at the first level for engagement, campus visits, events, record management, systems management and logistics across various stakeholder groups and College Departments for the delivery of services required. * Events
Primary events coordinator supporting the Head and Manager for Alumni Relations. Responsible for the delivery of activities for staff and student volunteers, generating engagement opportunities for connection and monitoring the success of the engagement activities and providing reports and relevant insights as required for the continuous improvement of the Alumni experience. * Database
Responsible for the data entry and update for Alumni reporting as well as the production and generation of reports to the Senior Manager for strategic planning and annual reporting. Responsible for the generation and circulation of marketing collateral as required for generating engagement amongst the College Community * Administrative Support
Note that there may be occasional requirements to be available during evenings or weekends for special events or key project milestones. Advance notice will be given where possible.
Person Specifications

• Bachelor Degree or Diploma with years of relevant experience.
• Database knowledge is a plus.
• 3-5 years experience in a similar position.
• Exceptional interpersonal skills with a confident and enthusiastic approach to work
• Team player with a willingness to be involved in all aspects of school life and the ability to be flexible and think on your feet
• Meticulous, with exceptional attention to detail
• Able to multitask and work independently
• Good command of the English language, both written and spoken,
• Proficient in Microsoft Office, Mac OS platforms, collaborative tools such as Google, calendar and event planning; proficient in online publishing through a website content management system and social media channels; proficient operating the database system.

Applications
The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.