Job Description

Pan Pacific Orchard, Singapore presents the pinnacle of design by award-winning WOHA, located in Singapore\'s prime district Orchard Road.The 23-floor destination hotel redefines the city\'s landscape with four themed open-air terraces of distinctive design concepts - Forest, Beach, Garden and Cloud.Nestled amidst the Forest Terrace is our signature restaurant Mosella, which introduces a sharing concept of Mediterranean cuisine with a refreshing Peruvian twist. The Beach Terrace brings a resort-like experience to the heart of the city, and above, the Garden Terrace is home to Florette, our Champagne & Oysters specialty bar. At the highest levels of the Cloud Terrace, level 18 houses Orchard\'s highest pillarless ballroom, Claymore Ballroom.Operated by Pan Pacific Hotels Group, a member of UOL Group Limited, Pan Pacific Orchard elevates the guest experience with the Pan Pacific signature of sincere and graceful luxury.The RoleJoin the amazing team at Pan Pacific Orchard, Singapore to grow your hospitality career!The Sales Coordinator is responsible for the general office and administrative duties to support the Sales & Marketing Team. He/She is also responsible for assisting the sales team in basic administrative duties including drafting of sales proposals and agreements, prepare expenses and coordinate and follow-up on assigned tasks.Our Expectations:

• Oversee the general administration functions and manage full spectrum of sales & marketing administrative including filing, sending emails, typing, copying, distributing mails etc.
• Coordinate and arranging meetings with the concerned parties including booking of function room and meeting dictation.
• Assist with the processing of purchase orders and stock requisitions.
• Ensures compliance with data entry standards and ensure integrity of database.
• Ensure work tasks are completed on time and meet appropriate quality standards and consistency.
• Prepare and review written documents such as proposals, contracts, reports, meeting minutes etc to ensure accuracy and completeness.
• Assist in the updating or preparation of monthly action plan or month end report.
• Assist with the preparation of department expense claims.
• Giveaways and stationeries inventory management.
• Communicate and follow-up with vendors on assigned events and tasks.
• Assist with the preparation of pre-trip call schedule, post trip expense claims.
• Assist to coordinate any HR related activities for the department.
• Assist in conducting marketing intelligence as required.
• Participate in the sales blitzes as required.
• Conduct tele-sales for business leads solicitation.
• Attend to incoming calls with proper qualification and assign calls to the right contact point.
• Conduct hotel tours for clients.
• Attend to guest queries for walk-ins and incoming calls.
• Maintain a high level of product and service knowledge in order to explain and sell services and facilities to guests.
• Booking creations in the Opera Sales & Catering.
• Coordinate all internal sales support and any special rooms or food & beverage (including catering) promotions that may occur from time to time.
• Maintain a high level of product and service knowledge in order to explain and sell services and facilities to guests.
• Partake, coordinate and attend any in-house events including RSVP, attendance list etc

Talent ProfileWe are looking for a highly organized and motivated individual with minimum Professional Certificate in Business Administration to join our team as a Sales & Marketing Coordinator. If you possess strong administrative skills and a desire to grow within the sales & marketing field, particularly in the hospitality industry, write in to have a chat with us!We are also dedicated to providing equal employment opportunities, including individuals with disabilities.

Pan Pacific Hotels Group