Job Description

Key Responsibilities

Client Consultation:

Discussing requirements with clients, understanding their vision, and defining the event's purpose and objectives.

Event Planning & Conceptualization:

Developing event concepts, themes, and detailed plans including project timelines, activities, and required resources.

Budget Management:

Creating and managing event budgets, sourcing venues and suppliers, and negotiating contracts to secure the best rates.

Vendor & Supplier Coordination:

Identifying and liaising with external vendors (e.g., catering, entertainment, audio-visual) to ensure all services are coordinated.

Timeline & Logistics Management:

Developing detailed event timelines, managing event logistics plans, and coordinating transportation, registration, and other operational aspects.

Execution & On-Site Management:

Overseeing the smooth execution of events on the day, managing on-site issues, coordinating staff, and ensuring compliance with safety regulations.

Post-Event Evaluation:

Conducting post-event reviews to assess event success, gather feedback, and identify areas for improvement.

Essential Skills

Communication & Interpersonal Skills:

Effectively conveying information and collaborating with clients, vendors, and internal teams.

Organizational & Project Management Skills:

Managing multiple tasks, deadlines, and moving parts to ensure projects are executed as planned.

Budgeting & Negotiation Skills:

Creating and adhering to budgets and negotiating favorable terms with suppliers.

Problem-Solving & Adaptability:

Quickly resolving issues and adapting to unexpected challenges or deviations in event plans.

Leadership & Teamwork:

Guiding event staff and collaborating with teams to achieve event goals. *

Time Management & Pressure Handling:

Working effectively under pressure and managing time efficiently in a fast-paced environment.