Job Description

Job Title:

Sales Operations Management Coordinator cum Quantity Surveyor

Occupation:

Sales Assistant Manager / Quantity Surveyor

& Requirements

Core Responsibilities:

1. Client Communication & Coordination

Liaise with clients to provide project updates, quotations, and schedule appointments. Respond to basic enquiries and escalate technical or survey-related questions to the survey team. Coordinate with clients on project scopes, site access, and survey schedules.

2. Quotation, Tender & Invoicing Support

Prepare, send, and follow up on quotations and invoices. Assist with tender submissions and document formatting, if required. Conduct preliminary cost estimation for survey projects, including manpower, materials, and equipment.

3. Quantity Surveying & Project Cost Management

Prepare measurement sheets, bills of quantities (BOQ), and cost reports for land surveying projects. Track project costs, monitor budget adherence, and assist in financial reporting. Review subcontractor and supplier quotes and coordinate procurement for survey projects.

4. Payment Follow-up

Track payment statuses and follow up with clients on outstanding invoices. Maintain accurate records of payment collection timelines.

5. Sales & Quota Support

Support the team in achieving monthly or quarterly sales targets. Monitor job conversion rates and client engagement metrics.

6. Database & CRM Management

Update client information, job progress, and status in CRM systems or Excel trackers. Assist in generating monthly sales and project reports.

7. Administrative & Field Coordination Tasks

Perform filing, data entry, and ensure timely delivery of documents such as survey reports. Schedule appointments, meetings, and site visits for the sales and survey teams. Coordinate with surveyors on field logistics, site safety, and equipment requirements.

Key Skills Required

Strong communication and interpersonal skills. Basic knowledge of invoicing, billing procedures, and project costing. Proficient in Microsoft Office (Excel, Word), Google Sheets, and CRM systems. Highly organized, detail-oriented, and able to multitask. Comfortable working with sales targets, KPIs, and project budgets. (Bonus) Familiarity with AutoCAD, or surveying terminology.

Other Useful Qualities

Proactive in following up with clients, suppliers, and internal teams. Ability to multitask and work well under pressure. Collaborative mindset to work effectively with field staff (surveyors). * Fluent in English and relevant local languages for client communication.