Job Description

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all employees,
volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks wil
be undertaken before any appointment is confirmed.Position Title Secondary Academic Administrator
Reference: March 2024
Function/Department Secondary
Location: AIS
Manager Title Head of Secondary
Position Type Permanent
Position Status Ful TimePosition Objective
Provide technical and administrative maintenance support of the Secondary School's curriculum programs and student
timetable. In charge of student academic reports, student enrolment and withdrawal in respective administrative systems
and support Assistant Head of School (Operations and Logistics) in timetable management, class lists, al ocations, and
student options. Championing support of the Secondary Leadership team.Responsibilities
Technical responsibilities:
Creating report templates - individual subject templates for 9 curricula
Set up of back-end equations for automatic data compilation and calculations
Editing, uploading and publishing of reports
Assist with technical set-up of class allocations in iSAMS at start of year
Maintaining curriculum selection and online subject selection data
Updating and maintaining the CRM and MIS systems in use
Maintenance and set-up of Student and Parent Portal Accounts
Supporting secondary Timetable in terms of student management
Administration:
Responding to parent enquiries regarding curriculum queries & scheduling, in liaison with AHOS
Curriculum
Assisting Secondary Administration team, as directed
Assisting with email delivery relating to Curriculum information, on behalf of Managers, if required
Maintaining, revising and updating position Handbook on a periodic basis
Secondary School Enrolments:
Checking set availability, student count and enrol and timetable students into relevant systems
Active preparation of future regular events (curriculum changes, reporting etc)
Maintaining subject selection forms on Admissions page and Secondary page on Connect
Any other tasks as assigned by managerDisclaimer: The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the role.Page 1 of 3 FormIt is the job holder's responsibility to promote and safeguard the welfare of children and young people for whom they are
responsible, or with whom they come into contact with and compliance with the relevant Cognita Safeguarding Child
Protection Policy and Procedures should be adhered to at all times. If in the course of carrying out the duties of the role,
the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home,
they must report any concerns to the School's Designated Safeguarding Lead or to the Head or indeed to the Cognita
Regional Safeguarding Manager so that a referral can be made accordingly to the relevant third party services.Position Requirements
Ability to deliver outstanding customer service to key stakeholders of the school
Ability to manage high volume work flow and deadlines
Exceptional interpersonal, written and verbal communication skil s and sensitive to cultural needs
Advanced skil s in Microsoft Office suite and wil ingness to learn to use new systems, particularly MIS systems
Ability to represent the mission, vision and values of the schoolQualifications
Experience
o Administrative experience in a high functioning environment
o Previous experience working in a multicultural environment
o Previous experience in an educational environment preferred
Education
o Degree qualification preferred
o Minimum of secondary school completion certificationContacts
Secondary School Leadership
Administration team
Secondary School teachersWorking Conditions
Country role
Individual contributor working as part of a team
Fast paced work environment
Office location within a school environment at Lorong Chuan
Presence during school term is essentialDisclaimer: The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the role.Page 2 of 3 FormTerms of Employment
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects al
employees, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment
background checks wil be undertaken before any appointment is confirmed. Appointment is subject to an enhanced
Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police
or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries). Working Hours: 8:00 am - 5:00 pm, Monday to Friday
Annual Leave: 21 working days per annum
Medical Benefits: Group Medical Insurance
Medical & Hospitalisation Leave: 60 days hospitalisation leave including 14 days medical leave
Probation Period: 3 months from date of commencement
Other benefits including relocation and housing depending on terms of employment
Reference Check: Required
Background check: RequiredDisclaimer: The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the role.

Australian International School