Job Description

Description

• Provide full spectrum of secretarial and administrative support

• Managing daily schedule and calendar.

• Managing travel arrangements including itinerary; visa application; generating expenses claims and managing correspondences with overseas offices, including visiting guests

• Organize and co-ordinate meetings and video / audio tele-conferences.

• Assist to prepare documents, reports and presentation slides.

• Set-up and maintain filing system.

• Handle incoming mail and other materials.

• Responsible for the full spectrum of the administration functions of the Singapore Office.

• Manage the office facilities including the reception area

• Greets and sets up workspaces for visitors and guests interfacing with partners to ensure proper access and equipment are assigned.

• Petty cash management

• Manage expatriate expenses claims and handle manual cheque requests.

• Support content creation with the communication lead for APAC region.

• Lead local engagement activities including but not limited to: company year-end event

• Responsible for the local support of new hires.

• Work with line manager and partners for onboarding plan, including tools of trade (mobile phone, laptop and system requirements), arrangement of car park lot etc, temporary accommodation etc,

• Communicate the needed information to new hires prior to their 1st day of work or transfer date

• Meet new hires on Day 1 to issue new hire collaterals (access card, notebook, gifts etc) and conduct office orientation

• Responsible for the maintenance of the Office.

• Assist in procurement of indirect materials and services

• Maintenance and updating of administration documents in the sharepoint and MS Teams and various licenses for the operation of the office, etc.

• Co-ordinate with building management on all matters relating to safety, security and general maintenance of the office space.

• Manage hot desks, locker, car park lots, stationery and pantry needs

• Manage all 3rd party contracts and contractors on site for the maintenance of the Singapore office including but not limited to: cleaning services, lighting, air-conditioning etc.

• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration

• Be an active member in leading EHS&S awareness within the Singapore Office.

• Synchronize with administration team to ensure continuous support

Requirements:

• Min Degree in Business Administration or equivalent.

• Work Experience required and/or preferred: minimum 8 ~ 10 years working with senior management.

• Other skills (technical or functional) necessary to perform the responsibilities of the position:

• Ability to work in a team.

• Excellent communication skill and able to interact with staff at all levels.

• Resourceful and analytical.

• Able to work with minimal supervision.

• Able to work under pressure.

• Certifications, Computer/Software Skills, Language Fluency, Etc.: knowledgeable in Microsoft applications.

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Secretary

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial
Customer Service
Healthcare - Pharmaceutical / Life Science / Medical Device / Clinical Research / Regulatory Affairs

Location

Central

Employment Type

Contract / Temp
Permanent

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Eunice Tan Min Er (Andrea).
CEI Registration No.: R23112594
Email: andreatan@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express