Secretary ( Contract To Perm / Pharmaceutical ) #hmn

Singapore, Singapore

Job Description


Description

  • Provide full spectrum of secretarial and administrative support
  • Managing daily schedule and calendar.
  • Managing travel arrangements including itinerary; visa application; generating expenses claims and managing correspondences with overseas offices, including visiting guests
  • Organize and co-ordinate meetings and video / audio tele-conferences.
  • Assist to prepare documents, reports and presentation slides.
  • Set-up and maintain filing system.
  • Handle incoming mail and other materials.
  • Responsible for the full spectrum of the administration functions of the Singapore Office.
  • Manage the office facilities including the reception area
  • Greets and sets up workspaces for visitors and guests interfacing with partners to ensure proper access and equipment are assigned.
  • Petty cash management
  • Manage expatriate expenses claims and handle manual cheque requests.
  • Support content creation with the communication lead for APAC region.
  • Lead local engagement activities including but not limited to: company year-end event
  • Responsible for the local support of new hires.
  • Work with line manager and partners for onboarding plan, including tools of trade (mobile phone, laptop and system requirements), arrangement of car park lot etc, temporary accommodation etc,
  • Communicate the needed information to new hires prior to their 1st day of work or transfer date
  • Meet new hires on Day 1 to issue new hire collaterals (access card, notebook, gifts etc) and conduct office orientation
  • Responsible for the maintenance of the Office.
  • Assist in procurement of indirect materials and services
  • Maintenance and updating of administration documents in the sharepoint and MS Teams and various licenses for the operation of the office, etc.
  • Co-ordinate with building management on all matters relating to safety, security and general maintenance of the office space.
  • Manage hot desks, locker, car park lots, stationery and pantry needs
  • Manage all 3rd party contracts and contractors on site for the maintenance of the Singapore office including but not limited to: cleaning services, lighting, air-conditioning etc.
  • Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration
  • Be an active member in leading EHS&S awareness within the Singapore Office.
  • Synchronize with administration team to ensure continuous support
Requirements:
  • Min Degree in Business Administration or equivalent.
  • Work Experience required and/or preferred: minimum 8 ~ 10 years working with senior management.
  • Other skills (technical or functional) necessary to perform the responsibilities of the position:
  • Ability to work in a team.
  • Excellent communication skill and able to interact with staff at all levels.
  • Resourceful and analytical.
  • Able to work with minimal supervision.
  • Able to work under pressure.
  • Certifications, Computer/Software Skills, Language Fluency, Etc.: knowledgeable in Microsoft applications.
For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Secretary

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial
Customer Service
Healthcare - Pharmaceutical / Life Science / Medical Device / Clinical Research / Regulatory Affairs

Location

Central

Employment Type

Contract / Temp
Permanent

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Eunice Tan Min Er (Andrea).
CEI Registration No.: R23112594
Email: andreatan@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

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Job Detail

  • Job Id
    JD1344802
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Singapore, Singapore
  • Education
    Not mentioned