Job Description

Role Summary

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We are looking for a proactive and versatile Executive Assistant who thrives in a dynamic, fast-growing environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage both strategic administrative work and personal support duties with discretion.


You will serve as a key partner to the principal in coordinating business priorities, ensur smooth operations, and representing the firm with professionalism.

Key Responsibilities

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Executive Support:

Manage calendars, meetings, schedules, and travel arrangements across time zones; prepare agendas, minutes, and follow-ups.

Document & Presentation Preparation:

Assist in preparing meeting materials, briefing packs, and client communications, including investor-related documents where needed.

Communication Liaison:

Coordinate professionally with internal stakeholders, financial partners, service providers, and external business contacts.

Office & Vendor Management:

Manage office logistics, vendors, expense processing, and operational support tasks.

Confidential Administration:

Handle sensitive correspondence, records, and information with the highest confidentiality.

Personal Assistance:

Support personal and family-related logistics, errands, and scheduling as required.

Requirements

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Experience supporting senior leadership in a professional environment; exposure to

financial services, investment firms, or professional services

highly valued. Strong communication and interpersonal skills, able to effectively interact with both English- and Mandarin-speaking stakeholders. (Role requires interaction with Mandarin-speaking contacts)*
Highly organized, detail oriented, and able to manage multiple priorities independently. Proficiency in Microsoft Office Suite and Google Workspace; experience handling professional documents and presentations. High integrity and discretion, with a proactive, solutions-oriented mindset.
Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.





EA Licence No: 20S0118


Registration No: R21100205