Job Description

(Reporting to CEO and Group Financial Controller)

Secretary

Assist and support President, CEO and Senior Management in scheduling meetings, appointments and performing concierge services. Make reservations including amendments for air tickets and hotel bookings, and limousine services for CEO, Management Staff, employees and travelling guests. Assist in Work Pass and VISA renewals and applications for employees and guests who are visiting Singapore or travelling overseas whenever required. Answer phone calls, take messages and handle all correspondence. Maintain diaries and arrange appointments. Maintain and supervise pantry supplies, stationery, toiletries, and other office consumables. Supervise cleaners and ensure the office environment is neat and well-maintained. Type, prepare and collate reports. Remind finance managers to furnish their annual budget, financial reports, inventory reports, aging reports, sales reports, etc. Ensure proper filing of documents. Prioritize workloads. Implement new procedures and administrative systems. Liaise with relevant organizations and clients. Coordinate mailshots and similar publicity tasks. Log or process bills or expenses. Act as a receptionist and/or meet-and-greet clients/guest. Recruit, train and supervise junior staff. Ensure accurate and timely payment of bills. Neat, sharp and meticulous. Ability to communicate with all levels. Ability to work long hours and participate in ad-hoc projects. Occasionally assist on bookings over weekends.

Personal Assistant

Run personal errands. Prepare specialized reports. Familiar with Online Banking. Keep a record of all personal expenses and ensure settlement of bills on a timely basis. Manage schedule. Look into meals and other dietary requirements.
. Maintain the utmost confidentiality with sensitive information.


Other ad-hoc duties as assigned.

Job Requirements:

Minimum Diploma preferred. Good command of spoken and written in English. Proficient in MS Office & Goggle Calendar. Meticulous and organized. Ability to work independently and as part of a team. Ability to handle confidential information with discretion. Ability to multitask and prioritize tasks effectively. Comfortable to work in fast paced environment.


Short listed candidates will be notified.