Job Description

Secretary/PA * Work hours: office hours * Permanent role * Location: CBD Area * Great benefits You\'ll be responsible for providing full secretarial support to the Executive Director & Director.

Secretary/PA

• Work hours: office hours
• Permanent role
• Location: CBD Area
• Great benefits

You\'ll be responsible for providing full secretarial support to the Executive Director & Director.

Adecco is partnering with an MNC company in the architectural industry. They are a leading global design practice and they are currently looking for a Secretary cum PA to support the Executive Director & Director.

• To provide full spectrum of secretarial support to the Director and Senior team members
• To co-ordinate and maintain director\'s appointments.
• Set up conference facilities & organise meeting workshops and catering
• Updating Directors & Workgroups contact list (in excel and salesforce)
• To provide personal assistance support to Director when required
• To co-ordinate travel arrangement logistics, flight, accommodation, visa application and transportation
• Prepare Expense Claims
• Maintain schedule of team movement/leave, business trip, MC etc
• Support Employee Engagement initiatives for the team
• Support Team training registration, attendance, tracking
• Attend weekly team meetings, follow up on project updates and liaise with relevant departments for action
• Support project team with presentations and materials for business development
• Liaise with BD for compilation of marketing collaterals/materials for competition, awards and media coverage
• Any other project requests from team (past projects)

Job Requirement

• At least a Diploma in any discipline
• Min 8 years of experience in EA/Secretarial duties
• Experienced working in a shared service environment, maintaining employee data.
• Able to multi-task, meticulous, committed and good team player
• Excellent interpersonal and communication skills
• Self-driven, meticulous, analytical, able to work under pressure

Next Steps

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Apply through this application or send your resume to vivian.chin@adecco.com in MS Word Copy
• All shortlisted candidates will be contacted.

Vivian Chin Hui Qi
Direct Line: 8891 3137
EA License No: 91C2918
Personnel Registration Number: R21103300

Adecco