Job Description

Nexen (www.nexenlife.com) is a power track manufacturer brand founded in Singapore and is expanding!

We are now looking for service-oriented individuals with excellent interpersonal skills to be part of our growing team.

(1)

Sales Administration

Assist the sales team with administrative tasks, including data entry, preparing Sales Order, Invoice, Delivery Order and maintaining customers records. Learn to be proficient in Dynamic Navision. Managing Marketing Samples, Promotion Goods with Production Team. Handling Test Report and Administration jobs for Electric Dept

(2)

Sales Coordination

Coordinate with Customers or Distributors & Resellers to arrange the following: (a) Site Survey (b) Installation Schedule (c) Delivery Schedule Update delivery and installation team on the latest schedules by updating information Liaise with Production Department to ensure timely customization and preparation of goods Handle customer inquiries and provide excellent customer service (Walk-in customers, Whatsapp Customers, Shopee & Lazada Customers, Distributors & Resellers) Solving Troubleshooting Inquiries (Walk-in Customers, Whatsapp Customers, Shopee & Lazada Customers, Distributors & Resellers)

(3)

Procurement

(i)

Communicate with Suppliers & Oversea Team:

Schedule regular meetings or calls to ensure real-time updates and discussions. Maintain a shared document or database to track communication and decisions. Coordinate with different raw material and component vendors to ensure timely delivery of raw material and components

(ii)

Draft Up & Process PO (Purchase Orders)

:


Create a standardized template for POs to ensure all necessary information is included. Use Navision software to automate the drafting and processing of POs. Ensure all POs are reviewed and approved by the management before sending them to suppliers.

(iii)

Establish SOP for Procurement

:


Establish Component and Raw Material Replenishment SOP in collaboration with Power Track Production Department. Organize and conduct periodic stock takes.

(iv)

Review SOPs to Improve

:


Review Current Raw Material and Component Procurement Process and Improve it Liaise with Production team to ensure timely replenishment of stock when stock levels are low Gather feedback from team members and suppliers to understand any challenges or inefficiencies.

(4)

Logistics

Plan and schedule import shipments via sea, air, and direct delivery from overseas vendors Prepare and manage shipping documents, including: (a) Certificate of Origin (b) Commercial Invoice, Packing List, Bill of Lading / Airway Bill (AWB) (c) Insurance coverage for all export shipments (d) Application of Form D for Export Plan and schedule online Shopee and Lazada orders to ensure timely delivery and fulfilment by 3rd party logistics such as Q-Express SG or J&T express SG

(5)

Accounts

Managing the entire invoicing process, issue credit rebates for partners and ID on monthly basis. Monitoring and collecting customer payments. Accurately applying customer payments to the appropriate accounts.

Requirements

A) Proficiency in Chinese Language is a plus


B) Proficiency in Microsoft Navision is a plus


C) Minimum 3 years experience in related fiels

Salary and benefits

Salary $3,500 - 4,000 5 days / week Flexible work arrangement Medical insurance * Opportunity for enhanced learning