Job Description

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people\xe2\x80\x99s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.The PositionPurpose
To provide top-notch office/administrative services and create a highly engaging environment to enable leaders and SMEs across the site to maximize their time, energy and commitment to business/technical work in pursuit of our Roche vision to serve our patients better.As a key member of the Centralized Admin Group striving to achieve the above mission, the Administrative Specialist is expected to manage a wide range of office/administrative tasks/duties, support selected teams with a variety of advanced and complex admin & operational activities, and providing direct support, where necessary, to selected Senior Executives/Directors to facilitate the efficient and effective operations of the Singapore Site.ResponsibilitiesEvent ManagementProvide administrative and logistical support to selected team hosting key Site/Functional/Management events.Support services include: Calendar planning, venue and invitation; procuring vendor services; internal communication and publicity; coordinating IT/AV systems and services; transportation; food; souvenirs and other logistics; and ensuring smooth implementation.Provide logistics preparation and support for Health Authority Inspection and Global Audits such as PTQF, GARA, etc.Office ManagementSetup and maintain office and administrative procedures and guidelines.Review and manage office and administrative budget spend.Oversee meeting room operations, including booking, coordination with FM and IT DDS teams, and maintenance of equipment and furniture.Manage mailrooms and office suppliesAdministrative ServiceSupport training and onboarding for new staff on administrative processes, systems, and tools.Serve as the primary contact for general operational or administrative inquiries, with knowledge of organizational policies and procedures.Maintain and update RSTO organization charts for inspection purposes.Manage site shared calendar, email distribution list, shared folders/GDrive, document repositories, Trello boards, and communication accounts.Arrange and distribute site/function-level gifts (e.g., newborn gifts, condolence wreaths, celebration souvenirs).VIP Visit (Internal/ External)Represent RSTO in a highly polished and professional manner.Liaise with visitor\xe2\x80\x99s admin assistant on travel, agenda details, assist in local accomodation and transportation arrangements, if required.Setup meeting rooms, calendar invites, office/desk for VIP (if required), food andbeverages (if required.)Arrange logistics for plant tours (e.g. safety PPE.)Staff Engagement & EngagementCoordinate and publish newsletters and announcements; create simple graphic designs and animations for various media.Manage site-level communication platforms (e.g., pollev, gSites, infoTV) and media repositories (photos, videos, webcasts).Oversee staff feedback channels related to meals, company transport, facilities, etc.Other duties may be assigned from time to timeRequirementDegree/Diploma in Business or equivalent education and experience.5-8 years of related experience in a manufacturing environment,Proven administrative experience supporting senior executives with professionalism, organization, confidentiality, and accuracy.Excellent oral and written communication, with clarity and professionalism.Strong organizational, time-management, prioritization skills, and attention to detail.Effective and timely communication with all internal and external partners/stakeholders.Who we areAt Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we\xe2\x80\x99ve become one of the world\xe2\x80\x99s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.Roche is an Equal Opportunity Employer.

Roche